Senior Office Coordinator

2 weeks ago

Surrey, British Columbia, Canada Crystal Kitchens Ltd. Full time
Job Description

We are seeking an experienced Senior Office Coordinator to join our team at Crystal Kitchens Ltd. in an administrative role. As a key member of our support staff, you will be responsible for providing exceptional administrative assistance to our management team and contributing to the smooth operation of our office.

Key Responsibilities
  • Seminar and Event Planning: Arrange and coordinate seminars, conferences, and other events to support our business objectives.
  • Minute-Taking: Record and prepare minutes of meetings, seminars, and conferences, ensuring accurate documentation of important discussions and decisions.
  • Office Procedures: Determine and establish office procedures and routines to optimize efficiency and productivity.
  • Scheduling: Schedule and confirm appointments, ensuring timely communication with clients and stakeholders.
  • Communication: Answer telephone calls and relay messages, as well as respond to electronic enquiries in a prompt and professional manner.
  • Data Management: Compile data, statistics, and other information to support business decision-making.
  • Supply Chain Management: Order office supplies and maintain inventory levels to ensure seamless operations.
  • Travel Arrangements: Arrange travel, itineraries, and make reservations as needed.
  • Front Desk Reception: Greet visitors, direct them to relevant contacts or service areas, and provide general assistance.
  • Information Management: Set up and maintain manual and computerized filing systems, ensuring accurate and secure storage of sensitive information.
  • Document Preparation: Type and proofread correspondence, forms, and other documents to ensure error-free and professional presentation.
Work Environment and Requirements
  • Attention to Detail: Demonstrate strong attention to detail in all aspects of your work.
  • Multitasking: Possess the ability to multitask effectively, prioritizing tasks and managing multiple projects simultaneously.
  • Flexibility: Be flexible and adaptable, responding positively to changing priorities and deadlines.
  • Organizational Skills: Exhibit excellent organizational skills, maintaining accurate records and managing competing demands on your time.
  • Teamwork: Work collaboratively as part of a dynamic team, supporting colleagues and contributing to a positive and productive work environment.
  • Accuracy: Deliver accurate results in all aspects of your work, including minute-taking, data management, and document preparation.
  • Client Focus: Provide exceptional customer service, responding promptly to client inquiries and addressing their needs in a professional and courteous manner.
  • Reliability: Demonstrate reliability and dependability, meeting deadlines and delivering results on time.

What We Offer

  • A competitive salary range of $45,000 - $55,000 per year, depending on experience.
  • An opportunity to work with a dynamic team in a fast-paced administrative environment.
  • A comprehensive benefits package, including health and dental coverage, life insurance, and a pension plan.
  • The chance to contribute to the growth and success of Crystal Kitchens Ltd., a leading provider of high-quality kitchen solutions.

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