Office & Accounts Payable Specialist
2 weeks ago
The College of Physicians & Surgeons of Alberta is seeking a highly organized and detail-oriented Office & Accounts Payable Specialist to join our team. As a key member of our Corporate Services department, you will be responsible for the processing of Accounts Payable, entering credit card transactions and journal entries, and providing clerical assistance to the department.
Key Responsibilities- Accounts Payable Processing
- Route invoices to the appropriate department for authorization.
- Verify new vendor identification.
- Follow up to ensure SIN is obtained for preparation of honorarium payments.
- Prepare and enter journal entries, including credit card transactions, into our accounting system.
- Ensure receipts are attached to credit card expense forms.
- File reports for finance and payable interactions.
- Distribute cheques and EFT notices as directed.
- Review interface transactions between our database and accounting system on a daily basis for payable related transactions.
- Provide backup/coverage for Accounts Payable tasks, including generating weekly payment runs and preparation of wire payment details.
- Unload and load dishwashers.
- Keep kitchen, staff room, break out, meditation, and public meeting rooms tidy.
- Provide assistance setting up coffee breaks and lunches for meetings.
- Order office furniture and equipment as required.
- Monitor and action equipment maintenance issues, including follow-up with our landlord.
- Maintain fixed asset database and code office and maintenance invoices.
- Upload documents into our document management system using manual scanning or electronic processes.
- Perform quality assurance on images.
- Review documents and identify appropriate indexing properties.
- Identify issues with document types and names and consult with our Risk Management Coordinator.
- Monitor scanning program for potential batch errors.
- Maintain records of off-site storage of files and inventory records as required.
- Order office supplies.
- Monitor visitors on our Visitor Management System.
- Assist with projects for the Corporate Services department.
- Coordinate requests for afterhours office meetings.
- Advanced technical knowledge of a specific function or discipline (specialist), or general business knowledge of multiple functions or business processes (generalist) typically obtained through a 2–3-year post-secondary diploma, or equivalent.
- Requirement for 1 to 3 years of related experience.
- Accounting diploma.
- Intermediate Work and Excel skills.
- Organized and able to prioritize tasks.
- Good communication skills and strong attention to detail.
- Experience with Microsoft Dynamics, BI360, and CoreIntegrator is an asset.
The salary for this position is $48,990 annually and includes a comprehensive benefit package and pension plan.
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