Administrative Operations Coordinator
2 weeks ago
Supreme Security seeks an experienced Administrative Operations Coordinator to join our team. As a key member of our HR department, you will be responsible for coordinating the activities of the team to ensure they meet the organization's goals.
Key Responsibilities- Assist with staff consultation and grievance procedures
- Coordinate the flow of information within the team
- Direct and control daily operations
- Evaluate daily operations
- Open and distribute mail and other materials
- Plan and control budget and expenditures
- Plan and organize daily operations
- Establish and implement policies and procedures
- Record and prepare minutes of meetings, seminars and conferences
- Determine and establish office procedures and routines
- Plan, develop and implement recruitment strategies
- Schedule and confirm appointments
- Manage contracts
- Manage training and development strategies
- Answer telephone and relay telephone calls and messages
- Answer electronic enquiries
- Oversee development of communication strategies
- Compile data, statistics and other information
- Oversee the preparation of reports
- Order office supplies and maintain inventory
- Oversee payroll administration
- Arrange travel, related itineraries and make reservations
- Greet people and direct them to contacts or service areas
- Set up and maintain manual and computerized information filing systems
- Type and proofread correspondence, forms and other documents
- Conduct research
- Perform data entry
- Provide customer service
- Work with the marketing department to understand and communicate marketing messages to the field
- Recruit and hire workers and carry out related staffing actions
- Maintain and manage digital database
- Perform basic bookkeeping tasks
- Consult with clients after sale to provide ongoing support
- Conduct performance reviewsComputer and Technology Knowledge
- MS Office
- Adobe Acrobat Reader
- Google Drive
- Security software
- Security systems/alarms consulting (residential)
- Contracts
- Invoices
- Charts, tables, graphs and diagrams
- Project management
- Business process management
- Accounting and financial services
- Bachelor's degree
- 2 years to less than 3 years
- Paid time off (volunteering or personal days)
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