Administrative Operations Coordinator

2 weeks ago


Calgary, Alberta, Canada Supreme Security Full time
Job Description

Supreme Security seeks an experienced Administrative Operations Coordinator to join our team. As a key member of our HR department, you will be responsible for coordinating the activities of the team to ensure they meet the organization's goals.

Key Responsibilities
  • Assist with staff consultation and grievance procedures
  • Coordinate the flow of information within the team
  • Direct and control daily operations
  • Evaluate daily operations
  • Open and distribute mail and other materials
  • Plan and control budget and expenditures
  • Plan and organize daily operations
  • Establish and implement policies and procedures
  • Record and prepare minutes of meetings, seminars and conferences
  • Determine and establish office procedures and routines
  • Plan, develop and implement recruitment strategies
  • Schedule and confirm appointments
  • Manage contracts
  • Manage training and development strategies
  • Answer telephone and relay telephone calls and messages
  • Answer electronic enquiries
  • Oversee development of communication strategies
  • Compile data, statistics and other information
  • Oversee the preparation of reports
  • Order office supplies and maintain inventory
  • Oversee payroll administration
  • Arrange travel, related itineraries and make reservations
  • Greet people and direct them to contacts or service areas
  • Set up and maintain manual and computerized information filing systems
  • Type and proofread correspondence, forms and other documents
  • Conduct research
  • Perform data entry
  • Provide customer service
  • Work with the marketing department to understand and communicate marketing messages to the field
  • Recruit and hire workers and carry out related staffing actions
  • Maintain and manage digital database
  • Perform basic bookkeeping tasks
  • Consult with clients after sale to provide ongoing support
  • Conduct performance reviewsComputer and Technology Knowledge
    • MS Office
    • Adobe Acrobat Reader
    • Google Drive
    • Security software
    Type of Experience
    • Security systems/alarms consulting (residential)
    Area of Specialization
    • Contracts
    • Invoices
    • Charts, tables, graphs and diagrams
    • Project management
    • Business process management
    • Accounting and financial services
    Education
    • Bachelor's degree
    Work Experience
    • 2 years to less than 3 years
    Other Benefits
    • Paid time off (volunteering or personal days)


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