Administrative Coordinator

3 days ago

Abbotsford, British Columbia, Canada ON TIME PARTY RENTALS LTD. Full time
Job Title: Administrative Assistant

We are seeking an experienced Administrative Assistant to join our team at ON TIME PARTY RENTALS LTD. The successful candidate will be responsible for providing administrative support to our staff and management team.

Job Summary:

The Administrative Assistant will be responsible for a variety of administrative tasks, including:

  • Coordinating seminars, conferences, and other events
  • Planning and controlling budgets and expenditures
  • Supervising other workers
  • Establishing and implementing policies and procedures
  • Training other workers
  • Recording and preparing minutes of meetings, seminars, and conferences
  • Determining and establishing office procedures and routines
  • Overseeing the classification and rating of occupations
  • Planning, developing, and implementing recruitment strategies
  • Scheduling and confirming appointments
  • Managing contracts
  • Managing training and development strategies
  • Answering telephone and relaying telephone calls and messages
  • Overseeing the analysis of employee data and information
  • Answering electronic enquiries
  • Overseeing the development of communication strategies
  • Compiling data, statistics, and other information
  • Overseeing the preparation of reports
  • Advising senior management
  • Responding to employee questions and complaints
  • Ordering office supplies and maintaining inventory
  • Organizing staff consultation and grievance procedures
  • Arranging travel, related itineraries, and making reservations
  • Greeting people and directing them to contacts or service areas
  • Setting up and maintaining manual and computerized information filing systems
  • Typing and proofreading correspondence, forms, and other documents
  • Performing data entry
  • Assigning, coordinating, and reviewing projects and programs
  • Planning, organizing, directing, controlling, and evaluating daily operations
Work Conditions and Physical Capabilities:

The successful candidate will work in a fast-paced environment with tight deadlines and will be required to work under pressure. The candidate must have excellent attention to detail and be able to multitask.

Personal Suitability:

The ideal candidate will have excellent oral and written communication skills, be flexible, and have good judgement. They must also be able to work as part of a team and have accurate and efficient interpersonal skills.

Screening Questions:

The successful candidate will be required to answer the following screening questions:

  • Are you currently legally able to work in Canada?
  • Do you have previous experience in this field of employment?
Health Benefits:

The successful candidate will be eligible for our health care plan.Other Benefits:

The successful candidate will have access to free parking and on-site amenities.Support for Newcomers and Refugees:

ON TIME PARTY RENTALS LTD. assists with the immediate settlement needs of newcomers and/or refugees, including housing, transportation, storage, childcare, and winter clothing.Support for Youths:

We offer on-the-job training tailored to youth and provide mentorship, coaching, and/or networking opportunities for youth.Support for Indigenous People:

We offer mentorship, coaching, and/or networking opportunities for Indigenous workers and develop and maintain relationships with Indigenous communities, Indigenous-owned businesses, and organizations.Support for Mature Workers:

We apply hiring policies that discourage age discrimination, provide staff with awareness training to create a welcoming work environment for mature workers, and offer mentorship, coaching, and/or networking opportunities for mature workers.Supports for Visible Minorities:

We apply hiring policies that discourage discrimination against members of visible minorities and offer mentorship programs that pair members of visible minorities with experienced employees.

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