Administrative Assistant II, Provincial Preschool Autism Services
4 weeks ago
We are seeking an Administrative Assistant to provide high-quality administrative and organizational support to the Provincial Preschool Autism Service. The successful candidate will be part of a team in the Clinical Intake & Care Coordination stream of service, which is the single point of contact for clients and families and service providers at the point of referral.
The Administrative Assistant will provide confidential administrative service with high-quality organizational and communication skills to assist and support Clinical Intake and Care Coordination in ensuring the effective and efficient operations on a daily basis. The role will involve liaising with patients, families, staff, and stakeholders in a courteous and professional manner, communicating messages and information promptly, accurately, and with follow up, as appropriate.
The ideal candidate will have a high school diploma or equivalent, a graduate from a recognized Secretarial or Office Administration Diploma Program, and a minimum of six months of related administrative experience. They will also have advanced working knowledge of Windows, Microsoft Office Products, and database programs, as well as keyboarding skills of 60 wpm.
The successful candidate will be able to work collaboratively and consultatively with team members and partners, demonstrate excellent interpersonal and communication skills, and have a high regard for quality and attention to detail. They will also be flexible to meet workload demands and have a working knowledge of office equipment.
This is a great opportunity for an administrative professional to join our team and make a difference in the lives of our patients and families.
- Liaises with patients, families, staff, and stakeholders in a courteous and professional manner.
- Communicates messages and information promptly, accurately, and with follow up, as appropriate.
- Manages time and sets priorities for performance of job functions.
- Processes incoming/outgoing mail.
- Types/transcribes correspondence, photocopies and distributes accordingly.
- Supports Documentation, maintains office filing system, forms and records to ensure efficient storage and retrieval of material.
- Registers patients for visits, as required.
- Supports the establishment and ongoing maintenance of databases and other technology tools / applications for tracking information and transitioning from paper-based environments.
- Maintains confidentiality of all patient, family and employee information.
- Places work orders to repair or replace equipment, etc. as required.
- Books and coordinates events and meetings for Provincial Preschool Autism services, including room booking, equipment, and travel arrangements.
- Processes invoices, as required.
- Performs other related duties as required.
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Halifax, Nova Scotia, Canada Nova Scotia Health and IWK Health Full timeAbout the OpportunityWe are seeking an Administrative Assistant to provide high-quality administrative and organizational support to the Provincial Preschool Autism Service. The successful candidate will be part of a team in the Clinical Intake & Care Coordination stream of service, which is the single point of contact for clients and families and service...
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