Freedom of Information and Privacy Specialist

1 month ago

Toronto, Ontario, Canada Toronto District School Board Full time

Job Summary:

The Toronto District School Board is seeking a highly skilled Freedom of Information and Privacy Analyst to join our team. As a key member of our Legal Services department, you will be responsible for managing day-to-day operations to ensure the implementation of efficient and effective FOI processes across the Board.

Key Responsibilities:

  • Manage and administer the FOI process, providing advice and guidance on all aspects of the FOI process to departments, schools, external organizations, senior staff, and trustees.
  • Review and respond to requests for information in accordance with legislative requirements and Board policies.
  • Determine disclosure of information in conjunction with the Senior Legal Counsel and prepare responses to requests.
  • Ensure requests for access to records/reports and personal information are processed within stated time limits.
  • Work closely with internal departments in the coordination of responses to FOI inquiries.
  • Prepare reports as required.
  • Participate in the development of TDSB policies related to the protection of privacy and security.
  • Monitor and review the Board practices in relation to the collection, use, disclosure, retention, and disposal of information to ensure compliance with privacy legislation (e.g., MFIPPA) or fair information practices in cases where legislation does not apply.
  • Manage the escalation process to senior management regarding compliance issues that require prompt attention and work with affected areas to resolve non-compliance cases.
  • Work with the Board's legal counsel on complex and/or contentious access to information requests.
  • Serve as the expert resource on the MFIPPA legislation and its interpretation.
  • Provide expertise and advice to staff regarding the interpretation and requirements of the FOI legislation, including advice on other legislation in matters pertaining to personal information disclosure and privacy.
  • Facilitate and analyze the exchange of information between departments.
  • Liaise with the Information and Privacy Commissioner regarding appeals.
  • Develop and implement ongoing training and awareness programs.
  • Conduct periodic audits of records as required.
  • Responsible for continuous improvement of the service delivery model.
  • Provide leadership in fostering equity and inclusiveness in the development and implementation of programs and services.

Qualifications:

  • University degree in a related field (e.g., Public Administration or Law) with two years of progressively responsible experience in a public sector or educational environment or an equivalent of education and experience.
  • Thorough understanding of the Municipal Freedom of Information and Protection of Privacy Act.
  • Knowledge of best practices, principles, and procedures applicable to freedom of information.
  • Knowledge and understanding related policies, procedures, and other relevant legislation.
  • Demonstrated research, analytical, and problem-solving skills.
  • Proven ability to communicate effectively both orally and in writing.
  • Understanding of records retention, retrieval, and disposition.
  • Demonstrated ability to handle matters requiring high levels of diplomacy, sensitivity, and confidentiality.
  • Proven ability to organize and coordinate a diverse number of projects.
  • Proven ability to work under pressure in order to meet frequent deadlines.
  • Proven ability to prepare accurate reports and summaries.
  • Proven ability in promoting equitable practices that value inclusiveness and diversity.
  • Proficient computer skills, including word processing, spreadsheet, and database applications, presentation packages, records management classification system, email, and internet.

Special Requirements:

  • May be required to work evenings and weekends sometimes with minimal or no notice in order to meet operational requirements.
  • Occasional travel across TDSB.

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