Strategic Operations Coordinator

3 weeks ago

Ottawa, Ontario, Canada Bank of Canada Full time

Job Overview


The Bank of Canada seeks a skilled Strategic Operations Coordinator to join their Internal Audit Team. This role will provide critical support in managing day-to-day operations, ensuring the team's efficiency and effectiveness.



Responsibilities

  • Prioritize and manage senior leadership inboxes and calendars, schedule meetings, take minutes, and prepare background information.
  • Assist leaders in tracking deliverables, reminders, and deadlines, providing regular updates during touch bases.
  • Coordinate travel arrangements, expense claims, and departmental budget tracking.
  • Manage administrative tasks for TeamMate+ system and SharePoint, including access management.
  • Participate in departmental projects, suggest process improvements, and maintain updated systems.
  • Plan and coordinate team events, meetings, and refreshments, ensuring seamless execution.
  • Support meetings with MS Teams or conference call technologies, facilitating effective communication.
  • Assist with onboarding and offboarding new team members and external auditors, utilizing corporate tools and processes.
  • Propose improvements to office efficiency, writing procedures, reformatting documents, and ordering supplies.


Requirements

  • Engaged teammate actively contributing to team goals, planning, and prioritizing work.
  • Strong digital literacy with Microsoft suite, including Outlook, Excel, Word, PowerPoint, and SharePoint Online.
  • Proven understanding of office procedures, confidentiality, and protected documents.
  • Excellent written and verbal communication skills, conveying clear messages tactfully.
  • Adaptable, open-minded, and proactive in resolving work obstacles, prioritizing demands, and negotiating deadlines.


Education and Experience

This position requires an administration certificate/diploma or high school diploma, with a minimum of two years of recent experience in administrative support services. An equivalent combination of education and experience may be considered.



Benefits

  • A competitive salary range of $56,170 to $66,083 (job grade 12).
  • Incentives for meeting expectations (3-5% base salary) and performance pay (2%) for exceeding expectations.
  • Flexible and comprehensive benefits, extra vacation days, and pension plan eligibility after 24 months of service.


We offer a hybrid work model, allowing employees to telework from home and collaborate with colleagues on-site. This role is based in Canada, requiring reasonable commuting distance from the office.



Join our dynamic team at the Bank of Canada and contribute to its vision as a leading central bank. Apply now to become a part of this exceptional organization

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