Project Management and Controls Specialist

6 days ago

Toronto, Ontario, Canada Bank of Montreal Full time

Job Overview

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  • We are seeking a seasoned Project Management and Controls Specialist to join our team at the Bank of Montreal.

About the Role

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  • In this role, you will be responsible for ensuring the effective implementation of project management practices within the team, providing subject matter expertise, and driving business results.
  • You will develop professional project management practices through defined tools and techniques, standards, and behaviors, and conduct training, facilitation, and change management expertise.
  • This role requires a blend of project management, risk control testing, and QA tools knowledge and experience.

Key Responsibilities

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  • Implement and monitor project management practices within the team to ensure consistency, efficiency, and alignment with Project Management Process Office and Organizational Change Management CoE practices.
  • Develop PMO internal project management documentation and guidance, create templates, guidelines, and training materials tailored to the team's needs.
  • Optimize and simplify PMO operational processes, analyze current workflows and routines to identify inefficiencies, redundancies, or pain points.
  • Prepare, maintain, and update PMO process documentation, ensure all PMO internal documents and guidelines are up-to-date, stored, and maintained in PMO library.
  • Facilitate project management training and development, coordinate training programs and PMO info sessions to enhance the team's project management capabilities.
  • Act as a liaison for project managers communication, serve as the central point of contact for the PMO regarding project-related queries.
  • Monitor project risk controls and compliance, track project risks and assess their potential impact.
  • Evaluate the effectiveness of PMO controls, identifying gaps or areas of non-compliance, and provide clear, actionable feedback for improvement of PMO controls framework.
  • Execute Controls Testing, perform both manual and automated testing of project management controls, ensuring adherence to enterprise and regulatory standards.
  • Communicate, collaborate, and coordinate with CTU, 2nd line PM&C Risk and Corporate Audit teams to ensure consistent and applicable testing evidence is provided.
  • Accurately document testing results, track issues identified during testing, leverage Power BI and other Testing Tools, ALM, Selenium for test management and scripting.
  • Assist in evaluating the risks associated with identified results gaps, and contribute to risk mitigation plans, ensuring these are communicated effectively to internal and external stakeholders.
  • Assess complex monitoring activities associated with the control frameworks, ensure activities are performed accurately, thoroughly, and in accordance with dynamic regulatory, operational risk requirements, and/or industry best practices.
  • Act as a Subject Matter Expert on the Control Frameworks and applicable 1st Line guidance.
  • Develop and maintain reports on the status of the governance and control program or framework components to various stakeholder audiences.
  • Interprets new regulations and assesses impacts to the PMO control framework.
  • Responsible for the deliverables related to control testing: test plan, test design, test execution, test exit report, test summary report, status reporting.

Qualifications

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  • Typically between 4 - 6 years of relevant experience and post-secondary degree in related field of study or an equivalent combination of education and experience.
  • In-depth knowledge and experience in Project Management and Controls Testing in a Financial Institution is preferred.
  • Knowledge of project and risk management including both the waterfall and agile delivery methodologies.
  • Ability to run data analytics in Excel and extrapolate meaningful analysis.
  • Knowledge of testing methodologies.
  • Knowledge of Power BI and other Testing Tools, ALM, Selenium for test management and scripting as well as creating document repositories and workflows using Microsoft tools is preferred.
  • Strong relationship building skills to work with key stakeholders at all levels of the organization.
  • Ability to work independently under tight time constraints with minimal need for oversight and peer review to ensure adherence to the control framework.
  • Mastery of the Microsoft Suite of products including Project, Power Point, Vision, and Excel.
  • Strong communication, critical thinking, relationship management, and project management skills.

Salary Information

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  • The estimated salary for this role is $120,000 - $160,000 per year, based on industry standards and location.

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