Financial Analyst AR Coordinator

4 weeks ago

Vancouver, British Columbia, Canada BC Pavilion Corporation Full time

About BC Pavilion Corporation


We are a leader in creating unforgettable moments and world-class experiences for our guests. Our team works diligently to deliver unparalleled service and strive to create vibrant and highly rewarding careers for people with passion and drive.



Accountant I, Accounts Receivable Job Summary


We are seeking an Accountant I, Accounts Receivable to join our finance team at the Vancouver Convention Centre. The successful candidate will be responsible for performing day-to-day entry-level accounts receivable duties, including invoicing and data entry of payments received, while delivering excellent customer service to both internal and external parties.



Main Responsibilities:



  • Analyze customer invoices and statements to ensure accuracy and apply adjustments when required.
  • Assist in process improvement and workflow streamlining projects.
  • Participate in month-end activities, including creating and issuing retail invoicing and supplier chargeback invoicing.
  • Coordinate with event and shared services teams on various event venue settlement items.
  • Collect payment information from the Event Business Management Software (EBMS) to facilitate event venue settlement and make collection calls and follow-ups on payments.
  • Monitor bank accounts daily and record payments made by wire transfer or cheque, and process credits.
  • Prepare monthly bank statement reconciliations.
  • Research and resolve payment discrepancies, analyze and adjust customer invoices and statements.
  • Review revenue charges in accordance with sales contracts, licensing agreements, and ticketing settlement reports.
  • Prepare client invoices and deposits for transactions/events with accuracy and within established time frames.
  • Investigate and resolve customer queries in a timely manner and escalate complex customer queries.
  • Maintain contact with clients, stakeholder teams, in-house suppliers, and internal departments regarding overdue deposits, invoice payments, and follow-up on payments.
  • Work closely with other departments and suppliers to ensure proper accounting and internal controls are maintained on a company-wide basis.
  • Maintain detailed records and documentation of AR and event accounting functions for audit purposes, in accordance with statutory requirements.
  • Support managing accounts receivable aging and ad-hoc accounting duties and special projects as requested.
  • Respond appropriately to internal and external inquiries via phone, email, and Teams, while maintaining a professional manner.
  • Provide backup support for the Accounts Payable and other finance teams as needed.


Requirements and Qualifications:



  • Minimum one year of work experience in Accounting, preferably in Accounts Receivables or convention/hotel industry.
  • Minimum Diploma in Accounting.
  • Working towards CPA designation is an asset.
  • Advanced knowledge of Microsoft Office (Excel, Word, PowerPoint, Microsoft Access, Outlook).
  • Experience with centralized financial software programs or ability to learn new systems quickly.
  • Experience using EBMS (Event Business Management System) or a similar software an asset.
  • Excellent data entry skills with the ability to manage a large volume of data with a high degree of accuracy and attention to detail.
  • Strong organizational and time management skills.
  • Strong written and verbal communication skills with the ability to deal professionally with all levels of management.
  • Proven track record of successfully conceptualizing, managing, and completing business improvement projects.
  • Able to adhere to deadlines and handle multiple tasks and functions at a time.
  • Excellent critical thinking, problem-solving, and analytical skills with the ability to make sound decisions.
  • Demonstrated ability to work independently and proactively in a time-sensitive environment.
  • Proven ability to work well under pressure.
  • Driven by service excellence.


Compensation Package:


The salary range for this position is $45,683 - $68,524.


Offers will be in line with PavCo's internal pay equity and qualified candidate's experience and education.


Salary discussion and overall compensation package will be presented during initial phone interviews.

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