Medical Secretary

1 month ago


Victoria, British Columbia, Canada PHSA Full time

Job Summary

We are seeking a highly skilled and organized Medical Secretary to join our team at the Op-Oncology Clinic in Victoria BC. As a key member of our healthcare team, you will provide administrative support and maintain a safe environment for patients, families, and staff.

Key Responsibilities

  • Receive and respond to incoming calls, referring calls to other parties as necessary.
  • Determine the urgency of incoming calls and take appropriate action.
  • Relay information to and from clinical staff and outside facilities.
  • Coordinate appointments and tests for patients in collaboration with the clinical team.
  • Access patient information systems to retrieve patient data as needed.
  • Greet visitors and handle inquiries.
  • Arrange meetings and conferences, and prepare materials as required.
  • Open, screen, prioritize, and distribute mail, maintaining information and correspondence.
  • Format and edit documents for correspondence, drafting routine items for signature as needed.
  • Assist with collecting, collating, formatting, and preparing reports as required.
  • Support clinicians in preparing research documents and grant applications by collating information and updating documents.
  • Assist with clinician scheduling, timekeeping, and collaborating with the clinical team for coverage as needed.

Requirements

  • Grade 12, graduation from a recognized secretarial program, including a recognized course in medical transcription, and three years' recent related experience, or an equivalent combination of education, training, and experience.
  • Ability to keyboard at 50 wpm.
  • Ability to communicate effectively both verbally and in writing.
  • Ability to deal with others effectively.
  • Physical ability to carry out the duties of the position.
  • Ability to organize work.
  • Ability to operate related equipment.
  • Commitment to upholding the shared responsibility of creating lasting and meaningful reconciliation in Canada, as per TRC (2015), and BC's Declaration on the Rights of Indigenous Peoples Act (2019).

What We Offer

  • A comprehensive benefits package, including a municipal pension plan, and psychological health and safety programs and holistic wellness resources.
  • Annual statutory holidays (13) with generous vacation entitlement and accrual.
  • PHSA is a remote work-friendly employer, welcoming flexible work options to support our people (eligibility may vary, depending on position).
  • Perks include access to fitness classes and discounts to 350 BC-wide recreational programs, travel, technology, car and bike sharing, and more.

About Us

PHSA is a remote work-friendly employer, welcoming flexible work options to support our people (eligibility may vary, depending on position). We are committed to employment equity, encouraging all qualified individuals to apply. We recognize that our ability to provide the best care for our diverse patient populations relies on a rich diversity of skills, knowledge, background, and experience, and value a safe, inclusive, and welcoming environment.


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