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Administrative and Research Support Assistant

1 month ago

Toronto, Ontario, Canada Baycrest Full time

Job Title: Administrative and Research Support Assistant

Job Summary:

The Kimel Family Centre for Brain Health and Wellness is seeking an Administrative and Research Support Assistant to provide administrative and research support for the effective and efficient program and research operations of the centre.

Key Responsibilities:

  • Provides administrative and research support for assigned staff of the Kimel Family Centre.
  • Schedules, coordinates and assists with meetings, activities, events, staff, trainees, and visitors.
  • Assists clients with booking research assessments and programs.
  • Ensures the Kimel Family Centre is tidy and presentable, with all necessary stationery and material.
  • Updates client account information, and distribution lists, as well as other databases.
  • Assists with funding applications.
  • Assists with committee meetings.
  • Assists with disseminating contracts and payroll for instructors.
  • Adheres to policies and procedures for Baycrest employees.
  • Receives and processes payments/refunds for memberships, services, and products.
  • Receives and distributes daily mail/deliveries.
  • Maintains office security by following safety procedures and controlling access via the Reception Desk.

Qualifications:

  • Undergraduate degree, college diploma, or certificate in business administration, health administration, personal/corporate assistance or equivalent.
  • 3-5 years related administrative and/or research support experience.
  • Experience with research subject recruitment and interacting and working with older adult populations.
  • Proficient with Word, Excel, PowerPoint, Outlook, SharePoint, Adobe.
  • Excellent oral, written communication and interpersonal skills.
  • Familiarity with registration and attendance software.
  • Familiarity with billing software.
  • Highly motivated, detail oriented, dependable and flexible individual capable of multi-tasking.
  • Excellent verbal, written and listening communication skills.
  • Great facilitation, organizational and problem-solving skills.
  • Strong computer and technical skills including a working knowledge of MS Word, Excel, PowerPoint, SPSS, webinars, Telehealth and emerging technologies.
  • Ability to utilize library resources.
  • Ability to work independently and to meet goals and deadlines.

How to Apply:

Please submit your application online through the Baycrest intranet for internal applicants or through the Baycrest website for external applicants.

Baycrest is an Equal Opportunity Employer:

Baycrest is committed to providing accessible employment practices that are in compliance with the Accessibility for Ontarians with Disabilities Act ('AODA'). If you require accommodation for disability during any stage of the recruitment process, please notify Human Resources at recruitment@baycrest.org or 416-785-2500, ext. 2961.

Required Skills:

Required experience and skills include administrative and research support experience, proficiency in Microsoft Office, and excellent communication and interpersonal skills.