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Executive Assistant

1 month ago

Calgary, Alberta, Canada GENIE DISTRIBUTORS INC Full time

Job Title: Executive Assistant

Job Summary: We are seeking a highly organized and detail-oriented Executive Assistant to provide administrative support to our team at GENIE DISTRIBUTORS INC. The successful candidate will be responsible for coordinating seminars, conferences, and other events, as well as supervising and training other workers.

Key Responsibilities:

  • Arrange and coordinate seminars, conferences, and other events
  • Supervise and train other workers
  • Record and prepare minutes of meetings, seminars, and conferences
  • Determine and establish office procedures and routines
  • Schedule and confirm appointments
  • Answer telephone and relay telephone calls and messages
  • Answer electronic enquiries
  • Compile data, statistics, and other information
  • Order office supplies and maintain inventory
  • Arrange travel, related itineraries, and make reservations
  • Greet people and direct them to contacts or service areas
  • Set up and maintain manual and computerized information filing systems
  • Type and proofread correspondence, forms, and other documents
  • Prepare contracts and other papers

Requirements:

  • College, CEGEP, or other non-university certificate or diploma from a program of 1 year to 2 years
  • 1 year to less than 2 years of experience
  • Excellent oral and written communication skills
  • Ability to multitask and work under pressure
  • Team player with a client-focused approach

Benefits:

  • Dental plan
  • Health care plan