Senior Facilities Coordinator

2 weeks ago

Dartmouth, Nova Scotia, Canada WSP Canada Full time
Job Description

WSP Canada is seeking a highly skilled and experienced Facilities Coordinator to join our Real Estate and Facilities Management team. This is an exciting opportunity to work in a dynamic and fast-paced environment, overseeing the facilities and office administration for our team in the Atlantic area.

We value and are committed to upholding a culture of Inclusion and Belonging. Our team is dedicated to providing excellent customer service and ensuring a safe and healthy work environment for all employees.

The successful candidate will have a minimum of 3 years' experience in a similar role, with excellent communication and relationship-building skills. Intermediate to advanced knowledge of MS Word, Excel, and Outlook is also required. If you are a self-starter who can work independently and as part of a team, we encourage you to apply.

Key Responsibilities:
  • Oversee, coach, and provide support to facilities and office administrators;
  • Help design and implement office policies and procedures for proactive and scheduled maintenance of all areas and equipment;
  • Assist with any facility moves, restructures, or reorganization;
  • Oversee and coordinate assigned secondary sites and, in an emergency, other locations within their region;
  • Assist with all matters relating to the facility, particularly those relating to contractors, maintenance, and repairs, service interruptions, and signage;
  • Attend joint health and safety committee meetings to assist in identifying, initiating, and coordinating corrective actions required to maintain office HSE;
  • Manage and distribute requests for assistance from the business and other team members;
  • Liaison with the building owner to communicate day-to-day issues that arise, e.g., elevators down, fire drills, etc.
Requirements:
  • Minimum 3 years' experience in a similar role;
  • Onsite 5 days a week;
  • Being available for weekend and overtime work, with access to a vehicle;
  • Intermediate to advanced knowledge of MS Word, Excel, and Outlook;
  • Experience with document formatting & production;
  • Experience working with a large organization desirable;
  • Excellent customer service skills;
  • Strong communication and relationship-building skills;
  • A demonstrated commitment to providing quality service and work;
  • Strong organizational and time management skills with the ability to juggle multiple priorities;
  • A proactive and enthusiastic team player;
  • A self-starter who can work independently;
  • Adherence to the requirements of WSP systems as set out in the company policies, manuals, procedures, and guidelines;
  • Ensure duties are performed in a professional and timely manner;
  • Demonstrate adherence to confidentiality requirements and maintain a high level of ethical behavior.

We welcome and encourage applications from people with disabilities. Accommodations are available on request for candidates taking part in all aspects of the selection process.

WSP Canada is an equal opportunities employer and welcomes applications from all qualified candidates.

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