Mailroom Administrator

2 weeks ago


Old Toronto, Ontario, Canada TMX Group Limited Full time

About TMX Group Limited

TMX Group Limited is a leading global exchange company that operates a diverse portfolio of asset classes and markets. Our company is committed to creating and sustaining a collegial work environment in which all individuals are treated with dignity and respect.

Job Summary

We are seeking a highly organized and detail-oriented Mailroom Administrator to join our team. As a Mailroom Administrator, you will be responsible for processing incoming and outgoing mail, as well as performing various data entry functions.

Key Responsibilities

  • Process incoming mail and courier, including receiving, opening, sorting, and delivering
  • Process outgoing mail, courier, and trackable shipments, including creating labels and tracking packages
  • Weigh mail and calculate correct postage
  • Operate standard small operations equipment, including postage meters, folders, and automatic letter openers
  • Update daily report logs
  • Collaborate with internal departments and external vendors
  • Research tracking inquiries
  • Process incoming faxes and distribute accordingly
  • Assist with month-end client billing, including processing vendor invoices

Requirements

  • High school diploma or equivalent experience
  • 1+ year of administrative or mailroom experience
  • Excellent written, verbal, and listening skills
  • Proficient in Microsoft Office, with a focus on Excel
  • Proficient in Google Suite
  • Strong organizational skills and attention to detail
  • Ability to work overtime during peak volumes
  • Visual volume high
  • Lifting required, less than 40lbs
  • Flexibility and willingness to work on a wide range of tasks and projects
  • Develops and maintains strong relationships with internal and external clients
  • Works well in a team environment and actively contributes to the success of the group

Preferred Qualifications

  • Financial services industry experience
  • Bilingual in English/French
  • Canadian Securities Course


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