Administrative Support Specialist

2 weeks ago


Calgary, Alberta, Canada Big John Peterson's Home Marketing Team Full time

We are seeking a skilled and detail-oriented Administrative Support Specialist to join our dynamic Real Estate team at Big John Peterson's Home Marketing Team.

As an essential member of our team, you will play a crucial role in supporting our Realtors, clients, and the administrative team. Your expertise will ensure seamless execution of administrative tasks, allowing our Agents to focus on providing exceptional customer service.

Your responsibilities will include:

  • Administrative Tasks: Perform daily administrative duties with precision, ensuring all necessary details are completed efficiently. This will enable our Agents to concentrate on sales and provide top-notch service to our clients.
  • Initial Client Meeting Preparation: Prepare our Agents for client meetings by organizing files, researching properties, and compiling relevant information. This will equip them with the knowledge needed to WOW every client and provide personalized solutions.
  • Transaction Coordination: Ensure timely and accurate processing of paperwork, maintaining attention to detail, and adhering to checklists. Your organization skills will be vital in this aspect, guaranteeing smooth transactions from start to finish.
  • Marketing and Client Communication: Utilize our CRM database, video emails, social media, and phone communications to maintain regular contact with clients, fostering loyalty and encouraging repeat business.

To succeed in this role, you must possess excellent communication skills, both written and verbal. Proficiency in Microsoft Office is also essential, particularly with programs like Top Producer, Follow Up Boss, Bombbomb, and other real estate databases. We will provide training to ensure your success in these areas.

This opportunity offers a competitive salary range of $40,000 - $45,000 per year, commensurate with experience. If you are a highly organized, efficient, and enthusiastic individual who thrives in a fast-paced environment, we encourage you to apply for this exciting position.



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