Administrative Coordinator

4 weeks ago


Markham, Ontario, Canada Tomato Finance Full time

At Tomato Finance, we are seeking an Administrative Coordinator to join our team. This role will be responsible for coordinating seminars, conferences, and other events. The successful candidate will also be responsible for recording and preparing minutes of meetings, seminars, and conferences, as well as determining and establishing office procedures and routines.

Key Responsibilities
  • Coordinate seminars, conferences, and other events
  • Record and prepare minutes of meetings, seminars, and conferences
  • Determine and establish office procedures and routines
  • Schedule and confirm appointments
  • Answer telephone and relay telephone calls and messages
  • Answer electronic enquiries
  • Compile data, statistics, and other information
  • Oversee the preparation of reports
  • Order office supplies and maintain inventory
  • Arrange travel, related itineraries, and make reservations
  • Greet people and direct them to contacts or service areas
  • Set up and maintain manual and computerized information filing systems
  • Type and proofread correspondence, forms, and other documents
  • Provide customer service
  • Plan, organize, direct, control, and evaluate daily operations
Requirements
  • Education: College/CEGEP
  • Experience: 7 months to less than 1 year
  • Ability to work independently
  • Fast-paced environment
  • Work under pressure
  • Attention to detail
  • Repetitive tasks
  • Ability to multitask
  • Excellent oral communication
  • Excellent written communication
  • Flexibility
  • Team player
  • Time management
Working Conditions
  • Work setting: Consulting firm
  • Computer and technology knowledge: MS Excel, MS Outlook, MS Windows, MS Word, MS Office, Electronic mail
  • Security and safety: Criminal record check
  • Work conditions and physical capabilities: Ability to work independently, Fast-paced environment, Work under pressure, Attention to detail, Repetitive tasks
  • Personal suitability: Ability to multitask, Excellent oral communication, Excellent written communication, Flexibility, Team player, Time management
Benefits
  • Free parking available
  • Work Term: Permanent
  • Work Language: English
  • Hours: 40 hours per week


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