Downtown Ottawa Communications Specialist

15 hours ago


Ottawa, Ontario, Canada Altis Recruitment Full time
Job Title: Downtown Ottawa Communications Specialist

The Altis Recruitment team is seeking a highly skilled Bilingual Project Coordinator to join its dynamic Communications team in downtown Ottawa. As a key member of the team, you will play a crucial role in supporting translation and internal communications functions.

This 4-month contract has the potential to extend to an 18-month term. The ideal candidate will have excellent organizational skills, attention to detail, and the ability to manage multiple priorities in a fast-paced environment.

Key Responsibilities:

- Project Management: Develop and execute internal communications projects, including newsletters and staff announcements.
- Organize and track translation requests using translation software (Trados).
- Collaborate with freelance translators and internal account managers to coordinate assignments.
- Monitor project timelines and ensure quality control, adhering to the Official Languages Act standards.
- Invoicing & Budget Management: Manage invoicing for various budgets, ensuring accurate coding across roles and projects.
- Track project budgets and assist with financial reconciliation.

Communication Support:

- Format internal emails and newsletters using the organization's CRM and email system.
- Maintain and update contact lists and assist with CRM maintenance.

Quality Control:

- Perform final checks on translated materials, verifying formatting and hyperlink accuracy.
- Assess translator performance to optimize task assignments based on skillsets.

Qualifications:

- Experience: 3-5 years of experience in a fast-paced environment, preferably in communications or project management.
- Familiarity with translation workflows or systems like Trados is an asset but not required (training provided).
- Skills: Strong organizational and time-management skills, advanced proficiency in MS Office Suite and CRM tools (e.g., Salesforce), and excellent verbal and written communication skills in English and French.
- Ability to manage multiple priorities under tight deadlines with diplomacy and focus.

Compensation: $55,000 - $65,000 per annum, commensurate with experience.

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