Executive Secretary for Health and Wellness Programs
1 week ago
We are seeking an experienced Executive Secretary to join our team at Cambrian College's School of Health and Wellness. As a key member of our administrative staff, you will provide high-level support to the Dean and Chair, ensuring seamless operations and exceptional service to students, faculty, and external partners.
About the Role- Provide administrative support services to enhance departmental efficiency and level of service.
- Act as liaison between the Dean, Chair, students, faculty, and external partners.
- Complete general administrative duties, including scheduling, attending meetings, taking minutes, attendance reporting, payroll management, corporate card reconciliations, purchase orders, data/file management, travel arrangements, document preparation, and office coordination.
- Monitor and record attendance for full and part-time employees, prepare bi-weekly payroll reports.
- Coordinate the Dean's schedule, screen appointments, and make referrals as needed.
To be successful in this role, you must have:
- A two-year post-secondary diploma or equivalent in Administrative Assistant, Office Administration, or Business Administration.
- Five years of experience as an administrative assistant in an educational setting, preferably within a health care environment.
- High accuracy, confidentiality, integrity, and tact.
- Exceptional interpersonal, written, and verbal communication skills.
- Excellent organizational, prioritization, and time management skills.
- Proficiency in Microsoft Office, including Word, Outlook, PowerPoint, and Excel.
- Ability to work as a team member and independently.
The estimated salary for this role is $55,000 - $65,000 per year, depending on experience. Our benefits package includes comprehensive health and dental coverage, generous vacation time, and opportunities for professional development.
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