Operations Coordinator

2 days ago

Vaughan, Ontario, Canada New Age Group Full time
About New Age Group

New Age Group is a leading provider of managed security solutions, serving clients across Canada and the United States for over 20 years. We are currently seeking a highly motivated and results-driven individual to join our team as an Operations Analyst.

Job Summary

The Operations Analyst is a detail-oriented professional responsible for optimizing warehouse and inventory processes to ensure efficient operations. This role involves overseeing and optimizing inventory records and materials, including procurement responsibilities and vendor relationship management to meet budgetary constraints and project timelines.

Key Responsibilities
  1. Identify operational requirements and opportunities for improvement, ensuring documented procedures are accurate and up-to-date.
  2. Work with the VP of Operations, Installations and Service Manager, and Office Manager to implement changes as required.
  3. Train employees to follow new processes for operations as required.
  4. Assist the Project Manager or Installation and Service Manager in documenting notes and creating accurate meeting minutes during project kick-offs.
Warehouse and Inventory Management
  1. Oversee storage, organization, and distribution of equipment, materials, and tools.
  2. Maintain accurate inventory records and ensure timely restocking of all Stock-Item inventory.
  3. Ensure equipment and materials are available for project, services, and maintenance work.
  4. Allocate three days per week to pick equipment.
  5. Manage all shipping and receiving of equipment and supplies.
  6. Implement inventory control measures to prevent shortages and overstock situations.
  7. Coordinate with other departments to streamline material handling and inventory processes.
Purchasing and Procurement
  1. Coordinate with Operations and Installation team to purchase just-in-time inventory and to ensure stock inventory level does not fall below specified threshold.
  2. Review stock inventory level twice a week and initiate purchases.
  3. Monitor and review the performance of product suppliers to ensure the goods meet quality, service, and pricing standards.
  4. Review vendor contracts, complete vendor reviews, monitor overdue orders daily, coordinate communication to suppliers on issues such as rejected product, pricing errors, etc., and act on material shortages.
  5. Produce monthly purchase reports for management team.
Scheduling and Coordination
  1. Coordinate the billable (on-site) and non-billable activities and assignments of the Operations team, IT Analyst team, and Installations team.
  2. Manage the Operations Team's daily schedule.
  3. Create detailed work schedules and allocate resources efficiently.
  4. Collaborate with all departments to ensure projects are completed within specified timeframes.
  5. Work closely with internal team members to build, evaluate, and optimize project schedules.
Education and Experience Requirements
  1. Bachelor's Degree from an accredited college or university.
  2. Business / administration management degree is a must.
  3. IT, data management related degree is an asset.
  4. Strong proficiency with Microsoft Office suite and data management tools.
  5. Strong analytical and detail-oriented aptitude; a high degree of accuracy is required.
  6. Excellent communication and organizational skills.
  7. Ability to manage time effectively, set priorities and meet deadlines.
  8. Ability to work in fast-paced, self-motivated work environment.
Competencies For Success
  1. Lead changes/ Change Management.
  2. Training & Developments.
  3. Speaking and Listening Skills.
  4. Written skills.
  5. Organization and Planning.
  6. Ability to persuade and influence others.
  7. Time management.
  8. Collaborative working.
  9. Identify patterns & concerns.
  10. Problem solving.
  11. Detail-oriented.
  12. Personal development.
  13. Adaptability.
What We Offer

New Age Group offers a competitive salary based on experience and benefits.

Mandatory Requirements

New Age Group is a well-recognized company in the security industry and to protect the safety of our customers, the successful candidate will be required to provide a clean Criminal Background & Judicial Report for the past 5 years from Canada upon hiring. At this time, New Age Group will not be accepting applications outside of the Province of Ontario.

As part of the hiring process, New Age will be conducting a very thorough work reference check. Please have references available upon request.

Salary based on experience starts at $52K.

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