Strategic Operations Coordinator

4 weeks ago

Vancouver, British Columbia, Canada BFL Canada Full time

Unlock Your Potential with BFL Canada

We are seeking a highly skilled and experienced Executive Assistant to join our team in the Vancouver office. As a key member of our leadership team, you will play a critical role in providing administrative support to our Executive Managing Director.

Your Key Responsibilities

  • Develop and maintain effective relationships with internal stakeholders, ensuring seamless communication and collaboration.
  • Manage a broad range of administrative tasks, including calendar organization, travel arrangements, and expense management.
  • Support the Region with organizing strategic team and client meetings, including catering, agendas, and minute taking.
  • Collaborate with internal stakeholders to refine and enhance written materials, ensuring accuracy, clarity, and adherence to established guidelines.
  • Produce high-quality presentations, projects, and special assignments.
  • Maintain financial records of sponsorships, legal fees, and corporate credit cards, ensuring timely payment of invoices.
  • Enhance operational efficiencies where needed.
  • Liaise with EAs and staff in other offices, regions, and national executive level to coordinate meetings, scheduling, and distribution of information.
  • Prepare documents, financial reports, board presentations, and other sensitive information.

Your Ideal Qualifications

  • Computer savvy, able to adapt and utilize new software or online applications quickly.
  • High competency in goal-setting and strong experience in project management.
  • Superior written and verbal communication skills with a high level of attention to detail for reports, presentations, and document presentation.
  • High-level organizational skills with proven ability to deal with multiple tasks and follow-through on goals.
  • High proficiency in Microsoft Suite.
  • Excellent time management skills, including ability to prioritize workload to adhere to deadlines.
  • Ability to work well independently, as part of a team, and with others throughout the organization.
  • Proactive, solution-oriented, and eager to find efficiencies.
  • Ability to navigate and manage complex, intangible elements such as company culture, brand perception, and stakeholder relationships.
  • Experience maintaining a high level of confidentiality, ensuring sensitive information is handled with utmost discretion.
  • Ability to prioritize tasks effectively, managing multiple responsibilities while maintaining focus on key objectives.

Why Join BFL Canada?

We are a national collaborative team that thrives in a fast-paced environment. Our employees have the freedom to demonstrate their own creativity, leadership, and entrepreneurship because we strongly believe in them. We are a dynamic team where entrepreneurship, innovation, and collaboration are at the core of our values.

What We Offer

We offer competitive salaries and a multitude of benefits starting day one, including generous medical and dental coverage, telemedicine, employee and family assistance program, and retirement and savings programs. We recognize the importance of work-life balance with our hybrid work program, wellness allowance, and year-round social activities and events.

How to Apply

Follow us on social media to get privileged access to our activities and see our other job opportunities. Learn more about us on our website.

BFL Canada is an equal opportunity employer. We welcome and encourage applications from people with diverse abilities. BFL Canada is committed to fostering an environment that is diverse, equitable, inclusive, and accessible to all.

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