High-Level Administrative Coordinator

1 week ago

Toronto, Ontario, Canada Drake International Full time
Executive Assistant Opportunity

We are seeking a highly skilled and experienced Executive Assistant to provide top-notch administrative support to our senior executive. As an integral member of our team, you will play a crucial role in ensuring the smooth operation of various activities, including philanthropy, arts and entertainment, and family office management.

Key Responsibilities:
  • Manage the executive's calendar, schedule appointments, and coordinate meetings.
  • Handle correspondence, including emails, phone calls, and mail.
  • Prepare reports, presentations, and other documents as needed.
  • Maintain organized files and records.
Philanthropy Focus:
  • Assist with coordinating and managing philanthropic initiatives and events.
  • Liaise with non-profit organizations, donors, and stakeholders.
  • Track and report on philanthropic activities and outcomes.
Arts and Entertainment Support:
  • Support the planning and execution of arts and entertainment events.
  • Coordinate with artists, performers, and industry professionals.
  • Manage event logistics, including venue bookings, catering, and travel arrangements.
Family Office Management:
  • Handle personal and confidential matters for the family.
  • Manage household staff and vendors.
  • Oversee family calendars, travel itineraries, and special projects.
Hotel Acquisition Assistance:
  • Assist in researching and evaluating potential hotel acquisition opportunities.
  • Coordinate with real estate agents, legal advisors, and financial analysts.
  • Organize and manage due diligence processes, including documentation and compliance.
  • Support the negotiation and closing of acquisition deals.
  • Monitor and report on the performance of acquired properties.
Communication and Coordination:
  • Serve as a liaison between the CEO and internal/external parties.
  • Ensure timely and accurate communication across all areas of responsibility.
  • Facilitate information flow and follow-up on action items.
Venture Capital Support:
  • Assist in identifying and evaluating potential investment opportunities.
  • Coordinate with entrepreneurs, startups, and venture capital firms.
  • Support in presentations if needed.
Requirements:
  • Bachelor's degree or equivalent experience in a related field.
  • Minimum of 5 years of experience as an Executive Assistant or in a similar role.
  • Strong organizational and time management skills.
  • Excellent written and verbal communication skills.

The estimated salary range for this position is $90,000 - $110,000 per year, depending on location and qualifications. We offer a comprehensive benefits package, including medical, dental, and vision coverage, as well as opportunities for professional growth and development.

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