Executive Support Specialist

2 weeks ago

Calgary, Alberta, Canada Tracecost Full time

We are looking for a skilled Executive Support Specialist to join our team at Tracecost.

About the Role

The successful candidate will be responsible for providing administrative support to our executives, ensuring seamless day-to-day operations and maintaining high levels of productivity.

This is a permanent full-time position working 30-35 hours per week. Salary range: $45,000 - $55,000 per annum, depending on experience.

Job Description

The primary responsibilities of this role include:

  • Coordinating the flow of information within the team to ensure efficient communication and decision-making processes.
  • Directing and controlling daily operations, including scheduling appointments and managing meetings.
  • Recording and preparing minutes of meetings, seminars, and conferences.
  • Planning, developing, and implementing recruitment strategies to attract top talent.
  • Scheduling and confirming appointments, as well as answering telephone calls and relaying messages.
  • Compiling data, statistics, and other information to support business decisions.
  • Overseeing the preparation of reports, including ordering office supplies and maintaining inventory.
  • Greeting clients and directing them to contacts or service areas.
  • Setting up and maintaining manual and computerized information filing systems.
  • Type and proofread correspondence, forms, and other documents.
  • Perform data entry tasks.

In addition to these responsibilities, the ideal candidate will possess excellent time management skills, attention to detail, and the ability to multitask in a fast-paced environment.

Work Conditions and Physical Capabilities

This role requires working in a fast-paced environment with tight deadlines and demanding workloads. The successful candidate must be able to work under pressure while maintaining attention to detail and accuracy.

Personal Suitability

The ideal candidate will demonstrate flexibility, judgment, organization, and teamwork skills. They should also possess accurate, reliable, and dependable qualities, with strong adaptability and accountability.

What We Offer

We offer a competitive salary, a dynamic work environment, and opportunities for growth and development.

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