Executive Office Coordinator

4 weeks ago

Brampton, Ontario, Canada AMERICAN FREIGHTLINER Full time
About the Role

We are seeking a highly organized and detail-oriented Executive Office Coordinator to join our team at American Freightliner.

Job Summary

The successful candidate will be responsible for providing administrative support to our executive team, ensuring seamless day-to-day operations, and maintaining accurate records.

Key Responsibilities
  • Provide exceptional administrative support to our executive team, including scheduling appointments, preparing correspondence, and managing calendars.
  • Develop and implement efficient office procedures and systems to improve productivity and accuracy.
  • Train and assist other staff members in using office software and equipment.
  • Prepare and maintain accurate records, reports, and data for management review.
  • Coordinate travel arrangements, itineraries, and make reservations as needed.
  • Manage office supplies and maintain inventory levels.
  • Greet visitors and direct them to relevant contacts or service areas.
  • Set up and maintain manual and computerized information filing systems.
  • Type and proofread correspondence, forms, and other documents.
Requirements and Qualifications

To be successful in this role, you will need:

  • A strong educational background, preferably with a College/CEGEP degree.
  • At least 7 months to less than 1 year of experience in an administrative role, or equivalent experience.
  • Excellent communication and interpersonal skills.
  • Ability to multitask, prioritize tasks, and work under pressure.
  • High level of accuracy and attention to detail.
  • Familiarity with MS Excel, MS Windows, MS Word, and MS Access is an asset.
What We Offer

In return for your hard work and dedication, we offer:

  • A competitive salary range of $45,000 - $60,000 per annum, depending on experience.
  • A permanent full-time position with 30 hours of work per week.
  • A dynamic and supportive work environment.
  • Opportunities for professional growth and development.
Work Conditions and Physical Capabilities

This role requires:

  • Working in a fast-paced environment with tight deadlines.
  • Ability to work under pressure and meet targets.
  • Repetitive tasks and attention to detail.

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