Equipment Coordinator

2 days ago

Oakville, Ontario, Canada Halton Healthcare Full time
Job Summary

The Coordinator, Equipment and Asset Management will be responsible for overseeing, developing and supporting the EAM preventative maintenance (PM) program for rolling stock at OTMH. This role will coordinate OTMH preventative maintenance activities, including but not limited to scheduling, tracking and monitoring of PM work as well as organizing the daily switching of beds as required.

Key Responsibilities
  • Coordinate the PM process for all equipment covered under the EAM PM program at OTMH.
  • Prepare equipment lists and develop preventative maintenance programs in the CMMS.
  • Responsible for maintaining inventory records in CMMS for rolling stock equipment.
  • Develop and maintain PM scheduling and reporting: create PM schedules, procedures and sub-procedures in the CMMS.
  • Provide CMMS and RTLS training to new EAM team members at OTMH.
  • Working with clinical units, Environmental services and Transport teams to schedule regular preventative maintenance for bed/stretchers/wheelchairs.
  • Develop demand service and preventative maintenance reports from CMMS.
  • Communicate and follow up on the status of work orders to technicians, management and end users.
  • Coordinate and facilitate service calls as required.
  • Order and manage the inventory of stock parts and supplies needed to keep up with maintenance and repair needs.
  • Coordinate hired 3rd party vendors as required.
  • Provide administrative support in relation to any PMs conducted by 3rd Party vendors as required.
  • Work with the Coordinator, Facilities at MDH and GH sites to ensure standardized processes when possible.
Furniture and Equipment Coordination
  • Coordinate demand service and warranty repair processes on hospital maintained equipment and furniture.
  • Oversight of equipment and asset management related work orders, ensuring satisfactory response times and follow up with Technicians on any incomplete tasks.
  • Responsible for ensuring that the work is performed to an appropriate quality level and that it complies with Halton Healthcare policies.
  • Oversee minor internal furniture procurement projects across all sites.
  • Back up for the Project Manager, EAM for furniture project deliveries across all sites.
  • Back up for the Analyst, EAM for asset management activities across all sites.
  • Point of contact for dealing with external vendors for projects as assigned by management.
  • Other duties as assigned.
Administrative Support to Director, Planning, Equipment & Asset Management
  • Scheduling and managing meetings and appointments (in person and virtual).
  • Assembling meeting materials, preparing for and attending meetings and taking meeting minutes.
  • Maintaining and updating files and electronic records.
  • Maintaining and updating the EAM Connections page.
  • Payroll entry.
  • Improving and/or creating administrative and department processes.
  • Promote effective communication and problem-solving.
  • Maintain a strong sense of confidentiality integrity and accountability.
Qualifications
  • University or College level education or equivalent work related knowledge of hospital operations, administration and/or equipment maintenance required.
  • Proficient in the use of Microsoft Office applications including Word, PowerPoint, Visio, and Adobe Acrobat. Intermediate Excel skills required, Advanced Excel skills preferred.
  • Must be able to work with our CMMS and Real Time Locating Software systems, or similar experience.
  • Demonstrated computer skills.
  • Demonstrate initiative and self-motivation.
  • Able to walk significant distance per day.
  • Good communications skills with all levels of internal and external stakeholders is essential. Demonstrates being a strong communicator; listens for clarity and meaning, and to speak in an honest and straightforward manner to ensure mutual understanding in a conversation.
  • Exceptional customer service skills. Demonstrates being patient and consumer focused; makes a commitment to meet or exceed the needs of all internal and external customers.
  • Ability to work effectively and collaboratively in a team environment. Demonstrates being a team player; interacts with co-workers, physicians, volunteers, patients and their families in a way that demonstrates that everyone involved in patient care is valuable.
  • Must be comfortable interacting with patients and working in patient rooms.
  • Must be able to travel between sites when required.
  • Experience with virtual meeting/work platforms such as Microsoft Teams, Zoom and similar platforms.
  • Experience working in fast paced environments with competing priorities.
  • Experience recording and interpreting minutes of meetings required.
  • Demonstrates ability to effectively prioritize and organize multiple projects with strict deadlines.
  • Demonstrated tact, diplomacy and confidentiality.
  • Exceptional follow-up skills.
  • Self-directed and able to work effectively with minimal supervision.
  • Effective organization and time management skills.
  • Able to meet the physical demands of the position which requires frequent sitting, standing, bending, and reaching.
  • Exemplary employment and attendance record required.
  • Demonstrates competency in chosen role; consistently demonstrates knowledge and expertise in professional practice and hospital-based standards.
  • Demonstrates caring and respect; treats each and every coworker, patient or family member with understanding and kindness and hold in high regard and respond appropriately to the needs of self and others.
  • Demonstrates fiscal responsibility; to model a sound understanding of, and work within, the financial boundaries of Halton Healthcare Services funding.

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