Proactive Administrative Support Specialist

3 weeks ago

Vancouver, British Columbia, Canada Canfor Full time
Executive Assistant Role Overview

You'll be working as a proactive, team-oriented Executive Assistant with a keen eye for detail, solid organizational and event management skills. This role reports to our Executive Vice President of Canadian Operations, providing administrative support to ensure the smooth and efficient operations of their daily activities.

Key Responsibilities
  • Manage complex calendars and scheduling with diplomacy and discretion to support teams in multiple time zones and countries
  • Prepare ad hoc reports and presentations – will require intermediate skills in Excel and Powerpoint
  • Minutes/Actions follow up/general meeting management for leadership team meetings
  • Calendar management
  • Manage domestic and international travel
  • Manage expense report coordination and submission in a timely manner
  • Organize, execute, and assist with team activities (including catering orders) – both domestic and international
  • Track and help drive completion of key deliverables and follow up on outstanding items
Requirements
  • 7+ years of experience in an administrative assistant capacity
  • Experience with executive level calendar management
  • Experience with domestic and/or international travel coordination
  • Minimum of 5 years' experience providing Executive Assistant support for senior level executives in a fast-paced environment
  • Event planning experience is an asset
  • Strong working knowledge of Microsoft Word, Excel, PowerPoint, and SharePoint
  • Demonstrated experience in handling confidential information with high levels of integrity and discretion
  • Outstanding time management and organizational skills in a demanding fast-paced environment
  • Proven ability to prioritize and meet multiple and/or unexpected deadlines
  • Strategic thinking skills combined with the ability to problem solve and anticipate the executive's needs and be solution-oriented
  • Agility and flexibility in response to changing priorities and needs with proactive follow-through
What We Offer
  • A competitive salary range of $60,000 to $75,000 per year
  • A comprehensive total rewards package including performance-based incentive plans, recognition programs, benefits, paid leaves, pension plans with base and matching contributions, savings options, and robust health & well-being initiatives
About Us

We're Canfor, a people-focused organization that prioritizes safety, embraces diversity, and values everyone's unique qualities. We believe that inclusion and diversity are crucial for our productivity, creativity, innovation, and competitive edge.

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