Senior Administrative Coordinator

2 weeks ago


Calgary, Alberta, Canada Alberta Health Services Full time

Your Opportunity:

The Department of Family Medicine is seeking a highly skilled and organized Senior Administrative Coordinator to provide advanced administrative support for coordinating and managing contracts, payments, and clinical tracking. As a key member of the team, you will be responsible for exercising critical thinking, problem-solving, and informal leadership skills to effectively manage multiple priorities and tasks.

Responsibilities:

  • Drafts and prepares contracts, agreements, and academic appointments for review and signatures
  • Pulls information from the EMR to track physician's daily clinical activities and enters into the clinical tracking system
  • Collections and verifies accurate data from the administrative team at each teaching site
  • Prepares meeting agendas, coordinates guest speakers, ensures technical equipment is in working order, and arranges teleconferences as needed
  • Records and transcribes minutes
  • Takes on other duties as assigned

About the Role:

This is an exciting opportunity to work in a dynamic department that values teamwork, innovation, and excellence. The successful candidate will have strong organizational and communication skills, with the ability to prioritize tasks, manage multiple projects, and maintain confidentiality. You will also have experience working with Alberta Health Services or the University of Calgary in a professional setting.

Requirements:

  • Completion of post-secondary education (certificate in office or business administration)
  • Experience working in medical/academic settings is an asset
  • Software experience in Publisher, Visio, PeopleSoft, e-people, Websites (Drupal), Reference Manager, etc., is an asset

Compensation and Benefits:

We offer a competitive salary range of $60,000-$80,000 per annum, depending on experience, as well as a comprehensive benefits package, including health, dental, and vision coverage, and a generous retirement plan.



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