Sustainable Land Development Administrative Assistant

1 week ago

London, Ontario, Canada MNP Executive Search & Professional Recruitment Full time
About Our Company

At South Winds Development Co Inc., we pride ourselves on our 50-year legacy in sustainable land development and environmental stewardship. Our mission is to set the standard for sustainable developments by creating neighborhoods with a minimum of 30% greenspace.

We strive to build one-of-a-kind communities and maintain the highest quality standards for all of our developments. Join us in our mission to create sustainable and vibrant communities.

Responsibilities
  • Oversee daily office operations, manage schedules, handle correspondence, and ensure the office is well-stocked with supplies.
  • Serve as the primary contact for office staff, construction teams, vendors, and external stakeholders for administrative support (AR/AP/Bookkeeping etc.), as well as for any email-related issues and troubleshooting.
  • Support project managers by helping with scheduling, documentation, and communication through a financial support function.
  • Evaluate compliance with company policies and industry regulations.
  • Manage the maintenance and organization of the office space.
  • Organize company meetings, events, and training sessions.
  • Maintain accurate financial records, including managing accounts payable and receivable.
  • Prepare and send invoices to clients, and follow up on payments.
  • Process payroll and ensure employees are paid on time.
  • Assist with internal and external audits by providing necessary documentation.
  • Coordinate travel arrangements for senior leadership, including booking flights, accommodations, and transportation.
  • Manage executive calendars, scheduling meetings and appointments to ensure efficient time management.
Required Skills and Qualifications
  • Bachelor's degree or Diploma in accounting or administration.
  • At least 2 years of experience in a similar role within the construction or land development industry.
  • Strong problem-solving skills and the ability to organize and manage multiple priorities.
  • Good communication skills, both written and verbal.
  • Experience collaborating effectively with others, both internally and externally.
  • Familiarity with bookkeeping and the generally accepted principles of governmental accounting.
  • Proficiency working with SAGE.
  • Numerical abilities and knowledge in double-entry bookkeeping.
  • Proficiency in accounting software, Microsoft Office, and other relevant tools.
  • Attention to detail, strong organizational abilities, effective communication, and problem-solving skills.
  • Previous experience in bookkeeping, financial reporting, and administrative support.
Benefits
  • Competitive salary ($70,000 - $90,000 per year)
  • Group benefits
  • Vacation

We believe every employee should have the opportunity to participate and succeed. Through leadership by our Diversity, Equity, and Inclusion Leader, we are committed to a workplace culture of respect, inclusion, and diversity. We recognize and celebrate the valuable differences among each of us.

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