Technical Clerk Specialist

3 days ago

Ottawa, Ontario, Canada Calian Advanced Technologies Full time
Job Overview

We are seeking a skilled Technical Clerk Specialist to support the management of Common Aviation Equipment Publications (CAEP) within our Advanced Technologies Business Unit, under the Defence and Engineering departments.

About the Role

This role involves extensive research, assembling Technical Data Packages (TDPs), and coordinating with multiple stakeholders, including the Technical Authority (TA), Life Cycle Material Manager (LCMM), Life Cycle Management Specialist (LCMS), Interactive Electronic Technical Manual (IETM) service provider, Publications Management Services (PMS) provider, Directorate of Supply Chain Operations (DSCO), and the Canadian Forces Publications Depot (CFPD).

Responsibilities
  • Support the promulgation, adoption, amendment, and rescission of CAEPs.
  • Coordinate the transfer of publications, amendments, and data with stakeholders, including TAs, LCMMs, field units, DSCO, Supply Manager, PMS, and IETM contractors.
  • Maintain a publications management register tracking documentation, such as publishing service requests, change transmittal forms, certificates of validation, discrepancy reports, etc.
  • Use the Department of National Defence's Records, Document, and Information Management System (RDIMS) to manage publication information.
  • Reserve and rescind National Defence Index of Documentation (NDID) numbers and update metadata with DSCO.
  • Maintain a master and archival library of active and rescinded publications relevant to common aviation equipment in CAF inventory.
  • Track and manage the distribution of publications, coordinating and updating distribution lists using the DSCO Publication Distribution Information System (PDIS).
  • Manage plate holdings for CAEP and coordinate updates to equipment listings from external sources.
  • Ensure compliance with ITARS and Controlled Technology Access and Transfer (CTAT) requirements, including proper identification and facilitating access.
  • Ensure publications comply with language policies.
  • Assist LCMMs/LCMSs with identifying, isolating, and researching Illustrated Parts Lists, resolving part number and NATO Stock Number discrepancies.
  • Perform additional publication management tasks as required by the TA.
  • Maintain an electronic library of work in progress, deliverables, and review comments, with version control.
Qualifications

To be considered for this role, you must meet the following qualifications:

  • Hold a valid Secret Level II Government of Canada Clearance.
  • Have 3 years (within the past 5 years) of publication management experience as a primary responsibility. This includes tasks like publishing new documents, updating or amending existing documents, and removing outdated publications from use.
  • Have 2 years of experience (within the last 10 years) using various software, including email software, word processing software, spreadsheet software, presentation software, web browsers, team collaboration software, PDF software, IETM software, and electronic records management systems.
Estimated Salary Range

The estimated salary range for this role is $65,000 - $85,000 per year, based on the location and industry standards.

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