Residential Real Estate Transaction Coordinator

3 days ago

Vaughan, Ontario, Canada Linds & Associates Full time
Job Summary

We are seeking an experienced Residential Real Estate Transaction Coordinator to join our team at Linds & Associates Ltd. in Vaughan, Ontario.

About the Role

This is a permanent opportunity with a competitive salary of $60,000 - $80,000 per year, depending on experience. As a Residential Real Estate Transaction Coordinator, you will be responsible for coordinating residential real estate transactions from beginning to end, including drafting and revising documents, performing due diligence, and managing files and documentation.

Key Responsibilities
  • Drafting and Revising:
    • Prepare and manage documentation for residential and commercial real estate transactions;
    • Draft residential and commercial leases and agreements;
    • Draft requisition letters and closing documents;
    • Prepare drafts of registerable instruments, licenses, and other documents based on precedents and sample forms;
  • Due Diligence:
    • Complete all steps necessary to complete commercial purchase transactions, including review of agreement, noting critical dates, submitting off-title search requests, conducting and reviewing all searches;
    • Search titles, both electronically and with the assistance of freelance title searchers;
    • Assess and resolve title issues, including analyzing and summarizing registered encumbrances;
    • Review surveys and plans for description and encroachment issues;
  • File and Document Management:
    • Maintain and update all current files and archives in filing system;
    • Perform, review, and summarize searches of title and off-title due diligence;
  • Other:
    • Handle complex and/or sensitive situations and multiple simultaneous responsibilities relating to real estate transactions;
    • Consult and collaborate with solicitors and clients to receive and implement instructions at onset and during the course of corporate transactions and reorganizations;
    • Liaise with clients, lawyers, students, and public officials and mentor intermediate and junior paralegals;
    • Collaborate with support staff and supervisory assistant(s);
    Requirements
    • Completion of a diploma in Law Clerk or a related discipline;
    • A minimum of 2 years of experience as a Residential Real Estate Clerk within a law firm environment;
    • Commercial real estate experience, including reviewing and updating title, preparing title and related documents, submitting and reviewing title and off-title search requests, and preparing electronic registration documents will be considered an asset but is not a requirement;
    • Knowledge of the Planning Act, Land Titles Act, Registry Act, Land Transfer Tax Act, and other real estate statutes;
    • A solid understanding of current legal terminology;
    • Strong organizational and time management skills;
    • Professional communication skills with clients, lawyers, and team members;
    • Excellent multi-tasking abilities;
    • Proven ability to manage a large workload volume, competing priorities, and demands;
    • Sound ability to adhere to strict deadlines;
    • Proficiency in MS Office (Outlook, Word, Excel, PowerPoint, etc.), Teraview, and Conveyancer;
    • Ability to work independently, take initiative, and follow instructions with minimal supervision;
    • Ability to work well within a team environment;

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