Executive Administrative Support Specialist

3 weeks ago

Mississauga, Ontario, Canada Gujarat Foods and Spices Inc. Full time
About the Role

We are seeking a highly skilled and organized Executive Administrative Support Specialist to join our team at Gujarat Foods and Spices Inc.

Job Summary

This is a full-time position that offers a competitive salary of $55,000 per year, plus benefits. The successful candidate will be responsible for providing administrative support to our executive team, ensuring the smooth operation of our office and maintaining a high level of professionalism in all interactions.

Key Responsibilities
  • Schedule and confirm appointments, meetings, and travel arrangements for senior executives
  • Manage and maintain complex calendars, ensuring timely reminders and notifications
  • Prepare and edit correspondence, reports, and presentations in MS Office, with a focus on accuracy and attention to detail
  • Develop and implement effective filing systems, both physical and digital, to ensure easy access to important documents
  • Coordinate and arrange logistics for events, conferences, and meetings, including venue selection, catering, and audio-visual equipment
  • Provide exceptional customer service, responding promptly to inquiries and resolving issues efficiently
  • Maintain confidentiality and handle sensitive information with discretion
Requirements
  • 1-2 years of experience in an administrative role, preferably in a corporate or executive environment
  • Exceptional organizational skills, with the ability to prioritize tasks and manage multiple projects simultaneously
  • Excellent communication and interpersonal skills, with the ability to build strong relationships with colleagues, clients, and stakeholders
  • Proficiency in MS Office, particularly Excel, Word, and PowerPoint
  • Ability to work independently and as part of a team, with a flexible and adaptable approach
  • A keen eye for detail and a commitment to quality and accuracy
What We Offer
  • A competitive salary of $55,000 per year
  • A comprehensive benefits package, including health, dental, and vision insurance
  • A generous paid time off policy, including vacation days, sick leave, and holidays
  • Ongoing training and professional development opportunities
  • A dynamic and supportive work environment, with a focus on teamwork and collaboration

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