Information Management Specialist

4 weeks ago

St John's, Newfoundland and Labrador, Canada 09 Irving Oil Limited Full time

As an Information Management Specialist at 09 Irving Oil Limited, you will play a critical role in ensuring the Enterprise Information Management program consistently meets legal and regulatory requirements. Your responsibilities will include collaborating with Corporate Groups and Operating Areas to develop the records retention plan and disposition processes required for the control and management of records and information. You will also assist the Manager, Information Management in implementing the records retention and deposition program across operating areas and Corporate Groups.

Key Responsibilities:

  • Lead the development, approval coordination, and implementation of Irving Oil's records retention plan.
  • Develop and monitor the records disposition program using Irving Oil Records Retention Plan to support operational and legal requirements.
  • Develop meaningful and fit-for-purpose reporting for the lifecycle management of Irving Oil data, information, and records.
  • Manage the analysis, identification, and integration of established processes across the organization relating to the management of data, information, and records created by or on behalf of Irving Oil.
  • Make decisions and recommendations to minimize risk to Corporate and Operating Areas potentially impacted by records retention and disposition program.
  • Analyze large volumes of information within complex/interdependent work processes, including assessment/interpretation of regulations and recognize areas where business processes are lacking, non-compliant, and identify opportunities for improvement.
  • Collaborate with IM colleagues on strategic initiatives, ensuring the required support, resources, and capabilities are in place.
  • Collaborate with stakeholders in the development and implementation of an inventory of critical documents related to the disposition program.
  • Identify change management requirements to ensure adequate business processes and controls are implemented to support people, work process, and technology.
  • Lead engagement and provide Information Management consultative services to stakeholders for the development of the records retention plan and disposition program.

Requirements:

  • Minimum 5 years of experience in a related discipline.
  • Bachelor's Degree in a field related to information management, business analysis, continuous improvement, information systems, or regulatory compliance.
  • Master's Degree specializing in information or archival studies considered an asset. Information Governance Certification considered an asset.
  • Demonstrated knowledge of theoretical and practical information management issues.
  • Ability to work through and analyze information within complex work processes and identify opportunities to implement new processes.
  • Experience interpreting legislation and policy requirements related to information management considered an asset.

What We Offer:

  • Work Environment: Our beautiful home office building with access to a fitness facility, onsite nurse, and a café.
  • Hybrid Work Model: Allows for a blend of in-office and work-from-home days.
  • Competitive Compensation: Including an annual bonus plan, pension plan, and parking allowance.
  • Flexible Benefits Plan: Including medical and dental benefits that are both in effect from day one.
  • Paid Vacation: Plus an annual option to purchase additional vacation, too.
  • Wellness Support: With an annual wellness allowance, paid personal care days, and a 24/7 Employee & Family Assistance Program.
  • Opportunity to give back to some amazing causes in our community: Choose when and where to make an impact with a paid volunteer day, company volunteer opportunities, and a donation matching program.

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