Senior Financial Operations Manager

7 days ago

Toronto, Ontario, Canada Dean Davidson Full time
Job Summary

We are seeking an experienced and detail-oriented Senior Financial Operations Manager to join our team at Dean Davidson. The ideal candidate will have a proven track record in managing all aspects of financial reporting, payroll processing, tax compliance, and overseeing finance-related processes.

About Us

Dean Davidson is a well-established Canadian jewelry line with a studio based in downtown Toronto. Our creations have been featured in top fashion magazines such as Vogue, Harper's Bazaar, and InStyle. We are committed to delivering exceptional customer experiences and continuously improving our operations to ensure ease and cost efficiency.

Key Responsibilities
  • Payroll Management: Oversee and manage the entire payroll process, ensuring timely and accurate salary disbursements; prepare payroll on a bi-weekly basis, and prepare ROEs as required; maintain payroll records, process source deductions and payroll taxes, and ensure compliance with employment standards and tax regulations;
  • Financial Management: Reconcile bank accounts on a regular basis; prepare cash flow forecast reports on a weekly basis and communicate with senior management; prepare bi-weekly payment runs for all outstanding vendor invoices; manage the integration of accounts receivable portals (Shopify, Cin7) with QuickBooks Online; process Accounts Receivable deposits and associated reconciliations on a regular basis; perform month-end closing procedures on a regular basis;
  • Financial Reporting: Prepare monthly, quarterly, and annual financial reports, including balance sheets, profit and loss statements, and cash flow reports; ensure financial statements are accurate, timely, and in compliance with accounting standards and regulations; provide management with insightful analysis and recommendations based on financial data;
  • Tax Filings and Compliance: Manage tax filings, including GST, US Taxes and duties, and other government tax filings; ensure compliance with all local, provincial and federal tax regulations; coordinate with external tax advisors and auditors to ensure proper documentation and adherence to tax regulations;
  • Finance Process Management: Develop, implement, and monitor internal financial controls to safeguard company assets and ensure process efficiency; identify opportunities for process improvements and automation in the finance department; support budgeting and forecasting processes, working closely with the CFO and senior management to set financial targets;
  • Audit and Risk Management: Coordinate with external auditors during financial audits, ensuring compliance with statutory requirements; identify potential financial risks and develop strategies to mitigate those risks;
  • Team Collaboration: Collaborate with cross-functional teams, including sales, operations, and marketing, to provide financial guidance and support business decisions; mentor and guide bookkeeper, fostering a culture of accuracy and accountability.
Requirements
  • Bachelor's degree in Finance, Accounting or related field;
  • CPA designation, candidates pursuing CPA will also be considered;
  • 5+ years of experience in a related role, preferably within the luxury retail or jewelry industry;
  • Strong knowledge of QuickBooks Online and expertise with MS Office Suite;
  • Well-versed with RBC Express, banking platform;
  • Strong technical skills with systems like CIN7, LOOP, Shopify;
  • Strong problem-solving, organizational and analytical skills;
  • Excellent attention to detail, analytical mindset, and problem-solving abilities;
  • Excellent verbal and written communication skills.
Benefits

This is a full-time, permanent, on-site position located in Toronto's trendy Corktown neighborhood with easy access by transit. Salary range: $80,000 - $110,000 per year, depending on experience.

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