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Clerical Support Specialist for Distance Education
1 month ago
As an Administrative Assistant for School Departments, you will provide office administrative support for one or more school departments under the limited direction of the School Administrator or Administrative Assistant. Your duties will include completing registration processes, liaising with District IT support, and coordinating sending, receiving, and distribution of internal and external mail processes.
Key Responsibilities
? Completes registration processes and creates accounts for courses
? Liaises with District IT support to resolve technical issues
? Coordinates sending, receiving, and distribution of internal and external mail processes
? Maintains the events calendar and books rooms within the building as requested by staff
? Provides documentation to legal offices for educational verification
? Generates reports, assists with data collection, and completes letters
? Manages student information and course resources, maintains electronic and physical files, scans and copies materials and documents, and processes student resource requests
? Submits reports to institutions and students on withdrawal processes using the School and Ministry databases
? Receives inquiries in person, by telephone, and email; processes resource pick-ups, deposits, and returns, and books appointments
? Coordinates tests, both in-house and for other institutions, and provides support for provincial exams
? Coordinates school billing (tuition for courses, etc.) and payment processes (e.g. student deposits/tuition, banking reports, petty cash requests, etc.)
Qualifications
? Grade 12 education
? Office Administration Certificate
? Two years of related experience
? Minimum word processing speed 50 W.P.M.
? Working knowledge of general office procedures
? Working knowledge of the BC Graduation Requirements
? Working knowledge of Ministry requirements for 1701 and SADE data collection and school/district/ministry reporting procedures
? Working knowledge of electronic information systems (Student Information Systems and DL Learning Management Systems)
? Working knowledge of hardware/software required for school information and reporting processes
Desirable Skills
? Knowledge of Distance Education procedures
? Demonstrated effective communication skills
