Administrative Assistant

2 weeks ago

Burlington, Ontario, Canada Freshco Full time
About the Role

Freshco is seeking a highly motivated and detail-oriented Administrative Assistant to join our Vendor Relations team. As a key member of our team, you will play a critical role in supporting our servicing of multi-site clients across Canada and the US.

Key Responsibilities
  • Manage and maintain accurate records in Freshco's work order management system (Quickbase)
  • Ensure Freshco's Contact Manager is up to date and accurate
  • Develop and analyze reports from the Contact Manager QuickBase app
  • Audit contractor profiles for completion and accuracy
  • Remove duplicates and ensure vendor compliance
  • Request and coordinate vendor Certificates of Insurance and WSIB/Workers Compensation certificates
  • Manage Master Service Agreements and client-specific compliance items
  • Support with vendor relations support tickets and respond to inquiries
  • Work closely with the Maintenance and Projects Divisions, IT Division, and Corporate Controller for compliance and insurance requirements
Requirements
  • Construction or Facilities industry knowledge an asset
  • Intermediate to Advanced Computer skills: MS Office Suite (Word, Excel, PowerPoint)
  • Experience with working within a database an asset
  • Bi-lingual or tri-lingual language skills an asset
  • Ability to learn and adapt to changing requirements
  • Advanced organization skills with the ability to prioritize tasks
  • Meticulous and detail-oriented data entry skills
  • Exceptional interpersonal and communication skills
About Freshco

Freshco is an equal opportunity employer and a certified LGBT and woman-owned company. We foster an environment that respects, supports, promotes, and celebrates diverse backgrounds and perspectives. We believe in talent and walk the talk every day.

We offer a competitive salary of $40,000.00 to $50,000.00 per year and a full-time position with afterhours and overnights as required.

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