Office Support Specialist

4 weeks ago

Abbotsford, British Columbia, Canada MATSQUI PAINTING & COATINGS LTD Full time
Job Description

We are seeking an experienced Office Administrator to join our team at MATSQUI PAINTING & COATINGS LTD. As an Office Administrator, you will be responsible for providing administrative support to our team, ensuring the smooth operation of our office, and maintaining accurate records.

Key Responsibilities

Administrative Support:

  • Implement new administrative procedures to improve office efficiency.
  • Review and evaluate existing administrative procedures to ensure optimal performance.
  • Delegate tasks to office support staff to ensure effective task management.
  • Establish work priorities and ensure procedures are followed and deadlines are met.
  • Carry out administrative activities of the establishment, including data entry and report preparation.

Office Management:

  • Co-ordinate and plan for office services, including accommodation, relocation, equipment, supplies, forms, disposal of assets, parking, maintenance, and security services.
  • Assist in the preparation of the operating budget and maintain inventory and budgetary controls.

Communication and Teamwork:

  • Train staff on new procedures and policies.
  • Oversee and co-ordinate office administrative procedures to ensure seamless operation.
  • Resolve conflict situations and ensure a positive work environment.
  • Collaborate with colleagues to achieve common goals.

Requirements:

  • 1-2 years of experience in an administrative role.
  • Proficiency in MS Office, including Excel, Word, and Outlook.
  • Strong communication and interpersonal skills.
  • Ability to work independently and as part of a team.
  • Attention to detail and ability to multitask.

What We Offer:

  • A competitive salary and benefits package.
  • A dynamic and supportive work environment.
  • Opportunities for professional growth and development.

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