Financial Operations Assistant

2 weeks ago

Victoria, British Columbia, Canada Camosun College Full time

Job Summary:

The Financial Assistant provides general accounting and clerical support functions in the preparation, maintenance, processing and reconciling of financial transaction records and reports.

Key Responsibilities:

  • Collects and processes cash receipts, records payments appropriately in the Colleague – Finance system, reconciles daily cash sessions, and ensures that discrepancies are investigated and corrected.
  • Processes and applies incoming payments to applicable accounts and records bank deposits by receipt and application to appropriate accounts.
  • Ensures cash, cheques and funds are securely stored in a locked location until deposited.
  • Downloads and verifies electronic fund transfer (EFT) payment data from the financial institutions, accurately allocates and reconciles the EFT payments with the system generated reports.
  • Processes, imports, and verifies financial data into the Colleague – Finance system in a timely manner; including but not limited to journal entries, general ledger account reconciliations, client account reconciliations, data entry, travel claims, petty cash reconciliations, student bursaries and refunds, and other entries as required.
  • Reviews and updates the signing authority database through consultation with schools and departments.
  • Assists with the monthly Visa reconciliation process, verifies supporting documentation, reviews transactions for eligibility and appropriate account coding.
  • Provides receptionist duties, responds to general accounting inquiries, and directs inquiries to the appropriate financial area.
  • Receives, scans and indexes sponsorship documents and records data appropriately for the preparation of timely invoice issuing.
  • Administers and reconciles external third parties GL accounts and produces expenditure invoices to clients on a monthly basis.
  • Maintains and reviews the aged accounts receivables report, investigates delinquent balances and cleans up the accounts accordingly.
  • Performs soft collection calls within standards set by the College for outstanding debts and communicates disputes or issues to the Supervisor.
  • Performs a variety of clerical functions, such as filing, copying, mail distribution, as well as provides administrative support for meetings, special events and workshops.
  • Liaises with Facilities Services on applicable requests/work orders and follow-ups to ensure completion in a timely manner.
  • Orders and maintains department equipment, supplies, stationary and related inventories.
  • Assists in special projects and software upgrade testing as assigned from time to time.
  • Participates and completes as directed in the maintenance and updating of related processes and procedures.

Qualifications:

  • Successful completion of a police information check is required.
  • Grade and a two-year accounting certificate plus three years experience in a computerized accounting environment, or an equivalent combination of education and experience.

Capabilities:

  • Knowledge of cash management principles and procedures.
  • Ability to process large volumes of work accurately and in an organized manner.
  • General knowledge of accounts payable and receivable processes.
  • Ability to analyze and solve problems.
  • Proven ability to work independently, and assume responsibility and accountability to complete duties and assignments.
  • Demonstrated ability to work under pressure and meet scheduled deadlines.
  • Experience and accuracy with Windows and MS Office suite.
  • Ability to relate well and work effectively with students, public and College staff in a tactful, courteous, and diplomatic manner.

Supporting Truth & Reconciliation Commission's Recommendations:

  • Fostering and Nurturing Relationships (Core)

Camosun College

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