Administrative Support Specialist

4 weeks ago


Burnaby, British Columbia, Canada DINAH CLEANING SERVICE LTD Full time

Job Title: Administrative Support Specialist

About the Role:

We are seeking an experienced Administrative Support Specialist to join our team at DINAH CLEANING SERVICE LTD. As an Administrative Support Specialist, you will be responsible for coordinating the flow of information within the team, planning and organizing daily operations, and determining and establishing office procedures and routines.

Key Responsibilities:

  • Coordinate the flow of information within the team
  • Plan and organize daily operations
  • Determine and establish office procedures and routines
  • Schedule and confirm appointments
  • Answer telephone and relay telephone calls and messages
  • Answer electronic enquiries
  • Respond to employee questions and complaints
  • Order office supplies and maintain inventory
  • Negotiate collective agreements on behalf of employers or workers
  • Greet people and direct them to contacts or service areas
  • Set up and maintain manual and computerized information filing systems
  • Type and proofread correspondence, forms and other documents
  • Perform data entry
  • Provide customer service
  • Work with the marketing department to understand and communicate marketing messages to the field
  • Maintain and manage digital database
  • Coaching

Requirements:

  • Education: College, CEGEP or other non-university certificate or diploma from a program of 1 year to 2 years
  • Experience: 1 to less than 7 months

Work Setting:

Cleaning service company

Computer and Technology Knowledge:

  • Google Docs
  • MS Excel
  • MS PowerPoint
  • MS Word
  • Adobe Photoshop
  • Social Media
  • MS Office
  • Adobe Acrobat Reader
  • Google Drive
  • LinkedIn

Work Conditions and Physical Capabilities:

  • Ability to work independently
  • Tight deadlines
  • Attention to detail

Other Benefits:

  • Parking available
  • Work Term: Permanent
  • Work Language: English
  • Hours: 30 to 35 hours per week


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