Administrative Coordinator

1 week ago

London, Ontario, Canada Samuel, Son & Co. Full time

At Samuel, Son & Co., we're committed to fostering a culture of equality and respect. Our team is built on the foundation of integrity, and we're dedicated to creating an inclusive environment where everyone can thrive.

Key Responsibilities:

Accounts Payable:

  • Process incoming invoices, ensuring accurate matching with purchase orders and timely posting in our ERP system.
  • Prepare and execute cheque runs and electronic fund transfers as required.
  • Manage vendor relationships, adding, removing, or updating vendor information in our ERP system.
  • Calculate and manage cash disbursements.
  • Contribute to month-end preparation, ensuring accurate PO receipts and accruals.

Accounts Receivable:

  • Generate and distribute customer invoices and credits through our ERP system.
  • Manage customer payment receipts, including account and bank reconciliations.
  • Monitor customer collections and provide A/R status reports.

Purchasing:

  • Support MRO purchasing, including cycle counts, purchase order creation, and vendor management.
  • Create and distribute purchase orders for MRO and services as needed.
  • Receive and process purchase orders in our ERP system.

Support:

  • Provide customer service support, including order entry, product quoting, and customer communication.
  • Manage general files, both hardcopy and electronic, for AR/AP, inventory transactions, manufacturing orders, quality, health, and safety.
  • Release production orders to the production floor.
  • Generate various reports, including income statements and balance sheets, as required.
  • Verify accuracy in reports, figures, and postings.
  • Prepare and receive courier shipments as needed.
  • Manage switchboard and incoming mail.

Requirements:

  • Excellent communication skills and a pleasant demeanor to work effectively with diverse personalities.
  • Strong attention to detail and ability to multitask.
  • Patience to remain calm under pressure.
  • Effective organizational skills to manage various internal needs and conduct timely follow-ups.
  • Adaptability and flexibility to handle changing priorities.
  • Strong computer skills, particularly in MS Office, with a strong proficiency in Excel and experience with IndustriOS and Sage being an asset.
  • A positive attitude and ability to work collaboratively in a team environment.

We're committed to building a diverse workforce and creating an open and inclusive environment for everyone. Additional duties may be assigned as needed.

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