Administrative Operations Specialist

2 days ago


London, Ontario, Canada AllStaff Inc. Full time

At AllStaff Inc., we're seeking a highly organized and detail-oriented Administrative Operations Specialist to join our team. As a key member of our Operations department, you will play a crucial role in ensuring the seamless functioning of critical operational processes.

**Key Responsibilities:**

  • Maintain accurate inventory records and manage stock levels to ensure uninterrupted production.
  • Conduct regular inventory audits and resolve discrepancies promptly.
  • Collaborate with the production team to forecast material requirements.

**Payroll Administration:**

  • Collect, verify, and process employee timesheets and ensure accurate payroll submissions.
  • Handle payroll-related inquiries and ensure compliance with labor laws.

**Shipping and Logistics:**

  • Coordinate the scheduling, documentation, and dispatch of shipments to clients.
  • Communicate with carriers to ensure on-time deliveries and resolve any shipping issues.
  • Maintain shipping records and optimize logistics processes for cost efficiency.

**Compliance Management:**

  • Ensure adherence to workplace safety regulations, environmental standards, and industry codes.
  • Support compliance audits and maintain accurate documentation for internal and external review.
  • Train staff on relevant compliance protocols and best practices.

**Purchasing and Procurement:**

  • Issue and track purchase orders to ensure timely delivery of materials and supplies.
  • Build and maintain strong relationships with suppliers and negotiate favorable terms.
  • Review purchase requisitions for accuracy and compliance with company policies.

**General Operations Support:**

  • Assist in process improvement initiatives to enhance operational efficiency.
  • Provide support in resolving day-to-day operational challenges.
  • Generate reports on inventory, payroll, purchasing, and other operational metrics.

**Requirements and Skills:**

  • 3+ years in a project coordinator, administration, operations, or related role.
  • Must have construction industry experience.
  • Post-secondary education is an asset.
  • Must be a pro at multi-tasking, crazy organized, and an MS Excel master.
  • Tech savvy – you love computers and computers love you.
  • Proficiency in inventory management systems and Microsoft Office Suite.
  • Knowledge of payroll software and shipping procedures is an asset.
  • Strong organizational skills with the ability to multitask and prioritize effectively.
  • Excellent communication and problem-solving abilities.
  • Familiarity with compliance standards in manufacturing is an asset.

The estimated salary range for this position is $53,000-$57,000 per year, depending on experience and qualifications. If you're a highly motivated and detail-oriented individual looking to take your career to the next level, please submit your application today.



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