Administrative Operations Specialist
2 days ago
At AllStaff Inc., we're seeking a highly organized and detail-oriented Administrative Operations Specialist to join our team. As a key member of our Operations department, you will play a crucial role in ensuring the seamless functioning of critical operational processes.
**Key Responsibilities:**
- Maintain accurate inventory records and manage stock levels to ensure uninterrupted production.
- Conduct regular inventory audits and resolve discrepancies promptly.
- Collaborate with the production team to forecast material requirements.
**Payroll Administration:**
- Collect, verify, and process employee timesheets and ensure accurate payroll submissions.
- Handle payroll-related inquiries and ensure compliance with labor laws.
**Shipping and Logistics:**
- Coordinate the scheduling, documentation, and dispatch of shipments to clients.
- Communicate with carriers to ensure on-time deliveries and resolve any shipping issues.
- Maintain shipping records and optimize logistics processes for cost efficiency.
**Compliance Management:**
- Ensure adherence to workplace safety regulations, environmental standards, and industry codes.
- Support compliance audits and maintain accurate documentation for internal and external review.
- Train staff on relevant compliance protocols and best practices.
**Purchasing and Procurement:**
- Issue and track purchase orders to ensure timely delivery of materials and supplies.
- Build and maintain strong relationships with suppliers and negotiate favorable terms.
- Review purchase requisitions for accuracy and compliance with company policies.
**General Operations Support:**
- Assist in process improvement initiatives to enhance operational efficiency.
- Provide support in resolving day-to-day operational challenges.
- Generate reports on inventory, payroll, purchasing, and other operational metrics.
**Requirements and Skills:**
- 3+ years in a project coordinator, administration, operations, or related role.
- Must have construction industry experience.
- Post-secondary education is an asset.
- Must be a pro at multi-tasking, crazy organized, and an MS Excel master.
- Tech savvy – you love computers and computers love you.
- Proficiency in inventory management systems and Microsoft Office Suite.
- Knowledge of payroll software and shipping procedures is an asset.
- Strong organizational skills with the ability to multitask and prioritize effectively.
- Excellent communication and problem-solving abilities.
- Familiarity with compliance standards in manufacturing is an asset.
The estimated salary range for this position is $53,000-$57,000 per year, depending on experience and qualifications. If you're a highly motivated and detail-oriented individual looking to take your career to the next level, please submit your application today.
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