Project Coordinator
4 weeks ago
The Project Coordinator will play a key role in coordinating educational and administrative activities for specific projects at the Ontario Centres for Learning, Research & Innovation at Baycrest. This includes contributing to project work, coordinating day-to-day activities, and supporting the preparation and presentation of educational products and initiatives.
Responsibilities:- Contribute to project work and coordinate the day-to-day activities of the Ontario CLRI at Baycrest team's programs and initiatives.
- Co-create and execute project plans, RACI charts, project budgets, project tasks and milestones, and research and evaluation plans and activities.
- Support preparation and presentation of educational products and initiatives under guidance of leadership, Interprofessional Educators, and project teams.
- Coordinate evaluation and research efforts through review of surveys, data analysis, writing, and regular meetings with the research/evaluation team.
- Routinely document project and program decisions and assign associated actions in our project management platform.
- Co-develop file management conventions and support file management practices across our team's platforms.
- Plan and facilitate meetings, organize committees, transfer strategic and project plans into actionable items as applicable.
- Provide technological support to end users in homes and schools, including teleconferencing and learning management systems.
- Support Baycrest team with logistics and technology.
- Work collaboratively with partners at Baycrest, the Research Institute for Aging, and Bruyère.
- Liaise with partners, collaborators, vendors, and other departments at Baycrest and partner sites to support delivery and uptake of various educational initiatives.
- Excellent coordination, facilitation and collaboration skills.
- Strong time management and organization skills.
- Bachelor's degree in a related field (e.g., education, eLearning, healthcare, computer technology, gerontology, or other related field).
- Master's degree in a related field (Administration, Healthcare, Education, or other related field) is an asset.
- Will consider a combination of education and relevant experience.
- Minimum of 3 years of relevant experience supporting multi-site projects/programs and experience working with long-term care homes.
- Project management knowledge and experience.
- Detail-oriented, with analytical problem-solving ability, ability to prioritize/manage competing deadlines, and ability to translate needs into actionable recommendations.
- Excellent oral and written communication skills.
- Familiarity with project management tools (e.g., Asana, Monday, Trello, Jira, Azure, etc.).
- Proficient in Microsoft Office including Word, Excel, Outlook, PowerPoint, Google platforms, and the Adobe suite of products.
- Proficient in use of educational and communication technologies including teleconferencing, learning platforms, and project management platforms.
- Demonstrated experience supporting educational initiatives in organizations.
- Experience working with survey tools and polling software.
- Experience working with qualitative and/or quantitative data analysis software (e.g., SPSS, SAS, R, NVivo).
- Experience in the development of reports and proposals.
- Knowledge of long-term care and older adult care is an asset.
- Experience with graphic design software is an asset.
- Project Management Professional Certification and/or formal project management education is an asset.
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