Administrative Operations Coordinator

3 days ago

Ottawa, Ontario, Canada MNP Executive Search & Professional Recruitment Full time

About South Winds Development Co Inc.

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We are a company with a 50-year legacy in sustainable land development and environmental stewardship, committed to setting the standard for sustainable developments by creating neighborhoods with a minimum of 30% greenspace. Our mission is to build one-of-a-kind communities and maintain the highest quality standards for all of our developments.

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Job Description

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As our new Administrative Assistant Bookkeeper, you will oversee daily office operations, manage schedules, handle correspondence, and ensure the office is well-stocked with supplies. You will serve as the primary contact for office staff, construction teams, vendors, and external stakeholders for administrative support (AR/AP/Bookkeeping etc.), as well as for any email-related issues and troubleshooting for website.

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You will also support project managers by helping with scheduling, documentation, and communication through a financial support function. Additionally, you will ensure the office complies with company policies and industry regulations, manage the maintenance and organization of the office space, organize company meetings, events, and training sessions.

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Your responsibilities will include maintaining accurate financial records, including managing accounts payable and receivable, preparing and sending invoices to clients, and following up on payments. You will process payroll and ensure employees are paid on time, assist with internal and external audits by providing necessary documentation, and coordinate travel arrangements for senior leadership.

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Required Skills and Qualifications

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To be successful in this role, you will require a Bachelor's degree or Diploma in accounting or administration, along with at least 2 years of experience in a similar role within the construction or land development industry.

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You will need strong problem-solving skills and the ability to organize and manage multiple priorities, good communication skills, both written and verbal, and experience collaborating effectively with others, both internally and externally.

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Familiarity with bookkeeping and the generally accepted principles of governmental accounting, proficiency working with SAGE, numerical abilities, and knowledge in double-entry bookkeeping are essential. Proficiency in accounting software, Microsoft Office, and other relevant tools is also required.

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Benefits

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We offer a competitive salary, group benefits, and vacation. We believe every employee should have the opportunity to participate and succeed, and we are committed to a workplace culture of respect, inclusion, and diversity.

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We recognize and celebrate the valuable differences among each of us, including race, religious beliefs, physical or mental disabilities, age, place of origin, marital status, family status, gender or gender identity, and sexual orientation.

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