Administrative Coordinator
4 weeks ago
Job Title: Administrative Assistant
Job Summary: We are seeking a highly organized and detail-oriented Administrative Assistant to join our team at Chillin' Buds. As an Administrative Assistant, you will be responsible for providing administrative support to our team, including coordinating seminars, conferences, and other events. You will also be responsible for directing staff, motivating them to achieve their goals, and planning and controlling budgets and expenditures.
Key Responsibilities:
- Arrange and coordinate seminars, conferences, and other events
- Direct staff and motivate them to achieve their goals
- Plan and control budgets and expenditures
- Open and distribute mail and other materials
- Plan and organize daily operations
- Review HR projects to ensure compliance with laws and regulations
- Train staff and determine and establish office procedures and routines
- Schedule and confirm appointments
- Manage training and development strategies
- Answer telephone calls and relay messages
- Answer electronic enquiries
- Compile data, statistics, and other information
- Respond to employee questions and complaints
- Order office supplies and maintain inventory
- Oversee payroll administration
- Arrange travel, related itineraries, and make reservations
- Greet people and direct them to contacts or service areas
- Set up and maintain manual and computerized information filing systems
- Conduct research and perform data entry
- Provide customer service and recruit and hire workers
- Maintain and manage digital databases
- Perform basic bookkeeping tasks
Requirements:
- Google Docs
- MS Excel
- MS Word
- Social Media
- MS Office
- Quick Books
- Google Drive
- Fast-paced environment
- Tight deadlines
- Attention to detail
- Ability to multitask
- Excellent oral and written communication skills
- Flexibility
- Judgement
- Organized
- Team player
- Accurate
- Client focus
- Reliability
- Time management
- Adaptability
- Accountability
- Dependability
- Due diligence
- Quick learner
What We Offer:
- Parking available
How to Apply: If you are a motivated and organized individual who is looking for a challenging role, please submit your application to Chillin' Buds.
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