Fleet and Facilities Operations Manager

5 days ago

Winnipeg, Manitoba, Canada TSI Group Full time
Fleet and Facilities Manager Job Description

Reporting to the VP, Supply Chain, the Fleet and Facilities Manager is accountable for establishing and overseeing operational processes and guidelines for all fleet and facility projects and maintenance. This role supports the selection and operational maintenance, inspection, and improvements for all company-owned and leased buildings and fleet inventory.

Key Responsibilities
  • Ensure all preventative maintenance, repairs, and upkeep activities are completed and in compliance with provincial, health & safety, and regulatory codes for fleet and facilities.
  • Source, schedule, coordinate, and oversee building repair and maintenance services.
  • Work directly with contractors to administer property contracts (e.g., waste & recycling, landscaping & snow removal, cleaning, etc.); oversee contracts for custodial and general site maintenance issues.
  • Lead the selection and negotiation of property maintenance vendors and suppliers (e.g., waste & recycling, roofing, racking, etc.).
  • Manage all tenant property issues and concerns as they arise and support the branch network in corrective actions and resolution.
  • Manage building security, ensuring proper safeguards are in place and maintained by managers.
  • Lead and manage all building openings and moves, acting as the main point of contact for contractors, supplies, vendors, etc.
  • Assist in the development and preparation, coordination, and management of the annual operational and capital budgets for fleet and facilities maintenance programs and requirements.
  • Support and manage any offsite 3PL storage requirements and contracts working closely with Finance on insurance requirements.
  • Lead facility inspection and risk assessments, recommending corrective action plans as required.
  • Establish fleet inventory, maintenance requirements, and replacement programs for all company-owned equipment. Ensure preventative maintenance programs are in place and conduct fleet evaluations to ensure maintenance standards are met, preventative maintenance programs are in place, and all safety requirements are in place.
  • Ensure that all vehicles, facilities, equipment, and processes are compliant with all regulations and permitting requirements.
  • Participate in the assessment of the current and future needs for fleet and facilities while managing costs and delivering operating efficiencies.
  • Provide support to the Finance Department in asset control and tracking of facilities assets, fleet assets, vehicle parts, and equipment.
Requirements
  • 10+ years of experience; minimum 5 years in a leadership or management capacity.
  • Fleet and facility management experience, including experience overseeing multiple locations across different provinces.
  • Post-secondary degree or diploma in facilities management, engineering, business, or equivalent, preferably with PMP or Property Management Certification (CPM, MPM, CCIM, or equivalent).
  • Demonstrated ability to manage multiple, competing, and urgent priorities.
  • Strong relationship builder with outstanding written and verbal communication skills.
  • Excellent technical skills, including MS Office and project management software.
  • Valid driver's license and access to a personal vehicle to travel between locations.
  • Ability to travel frequently (at times exceeding 50%) and be available outside of regular business hours for emergencies.
  • Continuous improvement mindset.
  • Organizational and prioritizing skills.
  • Good interpersonal communications.

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