Administrative Coordinator

1 month ago


Vaughan, Ontario, Canada Mackenzie Health Full time

Job Summary

The Administrative Coordinator will provide administrative support to the Program Directors, Surgical Program, Woman and Child Program, and Mental Health Program. The successful candidate will provide complex and confidential administrative support in a dynamic environment, with a high degree of attention to detail, quality, accuracy, and prioritization of work in a team setting.

Key Responsibilities

  • Provides a variety of confidential and time-sensitive advanced administrative duties, often within competing time frames.
  • Ensures and deploys up-to-date technological office support systems and skills with respect to software, communications, filing, etc. to ensure the most effective and efficient operation of the office.
  • Creates, organizes, and maintains an effective file and e-file management system.
  • Reviews all incoming correspondence, determines action required and follows up on related items.
  • Drafts and proofreads correspondence including reports, letters, responses, memorandums and prepares presentation material while ensuring accuracy and appropriateness of presentation formats, etc. using advanced skills in relevant software applications.
  • Manages calendars, organizes travel and conference arrangements and co-ordinates a variety of engagements with both external and internal clients.
  • Facilitates and organizes communication with external clients and organizations.
  • Prepares and provides, in advance, documents and files required for meetings, conferences, telephone calls, etc.
  • Tracks agenda items, prepares agendas, coordinates material for distribution, attends meetings and records minutes, as assigned, with a high degree of accuracy.
  • Conducts literature/internet search, screens information and compiles reports and/or presentations.


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