Document Control and Records Specialist

1 week ago


Surrey, British Columbia, Canada Sonepar Full time

Texcan is a leading distributor of wire and cable products in Canada, providing high-quality solutions to various markets. With over 45 years of experience, we have established a reputation for excellence in customer service.

We are proud to be part of the Sonepar Group, the world's largest privately-held electrical distributor with operations in over 40 countries.

Why Choose This Role?

  • You will be working for a market leader with a strong commitment to quality and customer satisfaction.
  • You will be part of a team that values innovation and continuous improvement.
  • As a Document Control and Records Specialist, you will play a critical role in ensuring the accuracy and completeness of our documentation.

About the Job:

  • Responsibilities include receiving, logging, tracking, filing, and monitoring paper and electronic customer and vendor-supplied documentation.
  • You will set up document control records, archive project information, and prepare project data books.
  • You will obtain required documentation from manufacturers and vendors.
  • You will review documentation requests and prepare documents for bids and quotations.
  • You will act as backup support to project and quotation administrators.
  • You will perform order and quotation entry and management.
  • You will upload/submit documentation to SharePoint sites/Customer Portals.
  • You will ensure all documentation is consistent and adheres to internal standards.
  • You will archive all project documentation and close out projects.
  • You will liaise with sales representatives, project specialists, and management.

Requirements:

  • Post-secondary diploma in business administration or a related field.
  • Problem-solving skills, attention to detail, and excellent organizational abilities.
  • Experience in data entry, administrative, and/or document control.
  • Intermediate/Advanced MS Office skills.
  • Self-motivation, ability to take initiative, and prioritize tasks.
  • Ability to meet project timelines and perform in a high-pressure team environment.

Benefits and Perks:

  • A competitive salary range of $62,000 - $65,000 per year.
  • A flexible benefits program allowing you to choose options that best fit your needs.
  • An employee assistance program, tuition reimbursement, employee discounts, and a career path.
  • Company-paid life insurance and employee-paid disability.


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