Strategic Office Coordinator
1 week ago
Job Overview
The Government of Saskatchewan is seeking a highly organized and detail-oriented administrative professional to fill the role of Executive Administrative Assistant.
As the Executive Administrative Assistant, you will provide executive-level administrative leadership and office management support to the Executive Director of the Operations and Infrastructure branch and team.
Key Responsibilities
- Manage the Executive Director's calendar through collaboration, prioritization, and scheduling.
- Assemble all briefing and background materials for the Executive Director in preparation for meetings.
- Plan, schedule, and coordinate travel and logistics for meetings, training sessions, and other events.
- Monitor administrative processes and make improvements across the branch to ensure optimum efficiency.
- Train, mentor, and supervise administrative staff within the office.
- Draft, record, proofread, and/or edit correspondence in accordance with Government of Saskatchewan visual identity standards.
- Participate in and coordinate management meetings, including drafting and distributing agendas, recording minutes, and tracking and monitoring action items.
- Manage incoming and outgoing correspondence, ensuring proper distribution.
- Maintain manual and electronic filing systems.
- Verify, code, process, and track invoices for approval and payment.
- Compile expense information and prepare budget reports.
Requirements
- A combination of formal education in business or office administration and senior-level administrative work experience.
- Experience using a variety of computer software applications, including Microsoft Office Suite.
About the Ministry
The Ministry of SaskBuilds and Procurement offers dynamic and challenging work in an environment that supports innovation, creativity, and diversity.
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