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Medical Office Coordinator

4 weeks ago

Mississauga, Ontario, Canada RE-STRUCTURE ORTHOTIC CENTRE Full time
Job Title: Administrative Assistant, Medical

Job Summary: For the RE-STRUCTURE ORTHOTIC CENTRE, we are seeking a highly organized and detail-oriented Administrative Assistant to support our medical team.

Key Responsibilities:
  • Conduct thorough interviews with patients to gather their medical histories.
  • Schedule and confirm appointments with patients and healthcare professionals.
  • Prepare and submit insurance claims and other relevant documents.
  • Develop and maintain an efficient filing system to ensure easy access to patient records.
  • Procure necessary supplies and manage inventory levels.
  • Arrange travel and itineraries for medical staff as needed.
  • Establish and enforce office procedures and routines to ensure a smooth workflow.
  • Compose and edit medical reports, correspondence, and spreadsheets for review by medical staff.
  • Initiate and maintain confidential medical files and records for patients.
  • Prepare meeting agendas, take minutes, and distribute them to relevant parties.


Supervision: This role will involve supervising a team of 3-4 people.

Computer and Technology:
  • Proficiency in Microsoft Word.
  • Experience with electronic mail.
  • Proficiency in Microsoft Excel.


Work Conditions:
  • Fast-paced environment.
  • Work under pressure to meet deadlines.
  • Attention to detail is crucial in this role.
  • Handling a large caseload is a requirement.


Personal Suitability:
  • Able to work accurately and efficiently.
  • Patient-focused and able to provide excellent client service.
  • Excellent interpersonal and communication skills.
  • Flexibility to adapt to changing priorities and workloads.
  • Ability to take initiative and make sound judgments.
  • Organized and reliable with a strong work ethic.
  • A team player with excellent collaboration skills.