Management Support Specialist

3 days ago


Ayr, Canada Chanian Transport Full time

Job Description:

We are seeking a highly organized and efficient Management Support Specialist to join our team at Chanian Transport. In this role, you will provide administrative support to our management team, ensuring the smooth operation of our office.

About the Role:

  • This is a permanent position with 32-35 hours of work per week.
  • The successful candidate will have excellent communication skills and be able to work effectively in a fast-paced environment.
  • You will be responsible for scheduling appointments, managing calendars, and coordinating travel arrangements.
  • Additionally, you will maintain accurate records, prepare reports, and perform data entry tasks.
  • Our ideal candidate will have a secondary school graduation certificate and at least 7 months of experience in an administrative role.

Key Responsibilities:

  1. Determine and establish office procedures and routines to ensure efficiency and productivity.
  2. Schedule and confirm appointments, manage calendars, and coordinate travel arrangements for management staff.
  3. Answer telephone calls, relay messages, and respond to electronic enquiries in a professional and courteous manner.
  4. Compile data, statistics, and other information as required by management.
  5. Maintain accurate records, prepare reports, and perform data entry tasks to support business operations.
  6. Order office supplies and maintain inventory levels to ensure a well-stocked office.
  7. Greet visitors and direct them to contacts or service areas.
  8. Set up and maintain manual and computerized filing systems to ensure easy access to information.
  9. Type and proofread correspondence, forms, and other documents to ensure accuracy and professionalism.

Requirements:

  • Secondary (high) school graduation certificate.
  • At least 7 months of experience in an administrative role.

Working Conditions:

  • Work Term: Permanent.
  • Work Language: English.
  • Hours: 32 to 35 hours per week.

Compensation:

We offer a competitive salary range of $40,000 - $55,000 per year, depending on experience.



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