Risk Administrator

3 weeks ago

Toronto, Ontario, Canada CPP Investments Full time
Job Summary

We are currently recruiting for an experienced Administrator to join the Total Portfolio Risk & Analytics group within the Risk department at CPP Investments. Reporting to the Managing Director, Total Portfolio Risk Analytics, the successful candidate will be responsible for providing day-to-day administrative support and project coordination to the Total Portfolio Risk & Analytics Team. This role combines proactive executive support with structured oversight of project initiatives.

Key Responsibilities

- Provide general administrative support, including managing calendars, scheduling meetings, and ensuring timely follow-up on key tasks and deliverables.
- Coordinate travel arrangements and manage expense reports.
- Collaborate with other teams across the department and organization to increase efficiencies and provide overall departmental support.
- Administer the onboarding of new vendors and manage vendor invoice processing.
- Assist with the onboarding of new staff joining the team.
- Support other Risk executive assistants and administrative assistants with event planning, coordination, and the monthly department newsletter.
- Manage the team's SharePoint page.

Project Coordination

- Organize and schedule project-related meetings, prepare agendas, and follow up on action items.
- Facilitate regular check-ins and stand-up meetings with the team to discuss progress, address concerns, and ensure alignment with project objectives.
- Track the status of project tasks and milestones to ensure timely completion, share consistent updates on project progress with the team and stakeholders, highlighting completed tasks, upcoming milestones, and any blockers.
- Maintain project documentation, including developing a project plan, taking meeting notes, and distributing them to the project team.
- Track open action items and work with the project team to determine closure dates.

Requirements

- College diploma or undergraduate degree is required.
- 5-7 years of experience in executive support, with at least 2 years in a project coordination role.
- Proficient in MS Office (Word, Excel, PowerPoint, Outlook) and Adobe, with a willingness to learn new applications.
- Demonstrated ability to adapt quickly to new tools and applications, with a strong willingness to continuously learn.
- Proven attention to accuracy and detail, highly organized with the ability to prioritize and multi-task.
- Exceptional (written and verbal) communication skills and interpersonal skills.
- Experience in risk management and mitigation strategies to address potential project delays or issues.
- Ability to develop and manage project documentation, including project charters, status reports, and post-project evaluations.
- Ability to identify challenges and develop effective solutions.
- Extremely motivated, eager to learn, adaptable, calm under pressure, and professional.
- Proven ability to work independently as well as to perform effectively in a team-oriented and open-concept environment.
- Ability to work in a high-performing culture, under pressure, and with time-sensitive deadlines.
- Exemplify our Guiding Principles of Integrity, Partnership, and High Performance.

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