Executive Support Specialist

2 weeks ago

Burnaby, British Columbia, Canada BC Housing Full time

Job Summary

The Executive Assistant provides high-level administrative support to the Vice President (VP) or Associate Vice President (AVP) at BC Housing. This role involves managing the efficient administration of the office, ensuring new staff are set up with necessary resources, and coordinating regular meetings for the branch administration team.

Key Responsibilities

  • Manage the office budget and prepare budget analysis reports
  • Coordinate departmental communications and regional training initiatives
  • Provide technical support for information systems and serve as the administrative liaison with other departments/branches and external contacts
  • Assist with the planning and implementation of new administrative approaches to conducting business
  • Manage multiple issues and projects, coordinate work with others, and keep senior management staff informed of major issues

Requirements

  • Diploma in commerce or business administration or other relevant fields
  • Considerable experience in managing administration activities within a fast-paced, complex environment
  • Or an equivalent combination of education, training, and experience acceptable to the Employer
  • Sound knowledge of office management practices and branch policies, programs, and operating requirements
  • Excellent conflict resolution, consensus building, and interpersonal skills
  • Excellent verbal and written communication, organizational, analytical, problem-solving, time management, and expediting skills
  • Proficiency in the use of computer applications including Microsoft Word, Excel, PowerPoint, Access, and Project

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